Consideration and Approval of Contract:  Multiple Job Order Contracting Services Contracts for upcoming projects at Pulliam Airport under $1,000,000.00 that are Federal Aviation Administration (FAA) CARES Act funded.

1. Approve award of Job Order Contracting Services Contracts to six contractors representing two discipline areas.
   • Horizontal Construction: Combs Construction Company, Inc., Fann Contracting, Inc., J. Banicki Construction, Inc.
   • Vertical Construction: FCI Constructors, Inc., Loven Contracting, Inc., Wespac Construction, Inc.
2. Authorize the City Manager to execute the necessary documents.

Award of the Job Order Contracting (JOC) Services Contracts will allow expediency for project delivery during the short construction months, while providing the best value to the project. The City has utilized cooperative contracts in the past to accommodate this need. Funding for these projects will be derived from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) funding. The JOC Services Contracts follow the Arizona Revised Statutes (A.R.S.) Title 34 expenditure limits for Job Order contracting. Each job performed under the overarching JOC Services Contracts will also require the contractors and the City to execute an individual JOC Construction Contract which will specify each project's name, cost, time to completion and will require the contractors to provide bonds and insurance coverage specific to each individual project initiated under the JOC program.

Costs will be expended from the CARES Act funding already approved by the FAA. Awarding multiple contracts based on specific areas of qualifications and experience on an as needed basis will result in increased efficiency.

Safe & Healthy Community
-Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.
-Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options.
 
Sustainable, Innovative Infrastructure
-Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
-Provide effective management of and infrastructure for all modes of transportation.

Regional Plan
-Goal T.1 - Improve mobility and access throughout the region.
-Goal T.2 - Improve transportation safety and efficiency for all modes.
-Goal T.4 - Promote transportation infrastructure and services that enhance the quality of life of the communities within the region.
-Goal T.5 - Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community.
-Goal T.6 - Provide for bicycling as a safe and efficient means of transportation and recreation.
-Goal CD.1 Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including enhancement of existing infrastructure.
-Policy WR2.2 - Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater and reclaimed water services.

Yes, the initial award of the FAA CARES Act grant.

1. Approve the multiple JOC Services Contract awards as recommended
2. Approve a smaller number of JOC Services Contracts
3. Reject the JOC Services Contracts and re-solicit with revised scopes of disciplines
4. Reject the JOC Services Contracts and do not re-solicit

The City of Flagstaff handles and manages a significant number of projects, which span a wide range in size and complexity in each discipline area. Job Order Contracting is a way for the City to get numerous, commonly encountered construction projects done quickly and easily during the short construction season. JOC reduces burdensome levels of engineering, design, and contract procurement time along with construction project procurement costs by awarding long-term contracts for a wide variety of renovation, repair, and construction projects. Staff determined that up to three contractors in the vertical and horizontal construction discipline areas would be adequate to handle the City’s estimated projects needed.
 
Additionally, the City has also utilized cooperative contracts from other municipal agencies for required JOC projects. Some cooperative contracts may carry an administration fee, either charged to the contractor and passed through the pricing or directly to the City. Having the City of Flagstaff’s own JOC Services Contracts could reduce or eliminate the need to utilize cooperatives for these sorts of projects.
 
Purchasing utilized the Request for Statement of Qualifications (RSOQ) solicitation method in determining the most qualified and experienced contractors participating in JOC Services. The RSOQ rendered 22 Statement of Qualifications (SOQ) from interested contractors across both disciplines advertised, consisting of thirteen Horizontal Construction SOQs and nine Vertical Construction SOQs. An evaluation committee comprised of six members, including one local registered contractor, evaluated all responses in the following evaluation criteria:
 
A. Firm/Team Overview, General Background & Information
B. Firm Project Management Approach
C. Experience and Qualifications of Firm and Key Personnel
D. Project Approach
E. Executive Summary of Qualifications and Experience Presented
F. Value Added Knowledge and Experience
 
After completing the evaluation process, the evaluation committee identified the three top firms in the discipline of Horizontal Construction and the three top firms in the discipline of Vertical Construction.
 
The Evaluation Criteria and Basis for Award section of the RSOQ solicitation document notified applicants that awards may be made to one or up to three firms in the Horizontal and Vertical Construction disciplines.
 
Scoring summary results are attached.
 
The JOC Services contracts (attached as JOC Services Contract) allows for an initial three (3) year term, with the option to extend the contract for two (2) one-year additional terms. Specific projects will be awarded on an as needed basis. Each project will then be awarded on a separate construction contract containing the City's required terms and conditions, bonding requirements, and engineering requirements for City-owned construction projects (attached as JOC Construction Contract).

Job Order Contracting Services will allow the City to react more quickly to repair and make enhancements and/or additions to, facilities as well as other infrastructure including, but not limited to, roadways and FUTS trails.  Specifically these JOC services will be for work at the Flagstaff Pulliam Airport.
 
By awarding the recommended JOC Services Contracts Council will be allowing the City to continue this program that has proved to be quite vital and successful over the last five years.
 
The JOC Services Contracts will:

• Save a considerable amount of staff time in contracting for smaller capital, maintenance and repair projects;
• Maximize the accomplishment of the large number of projects needed during Flagstaff’s small construction season window, minimizing the number of winter shut downs needed;
• Save the City the cost of multiple solicitation advertisements and staff time as well as the related soft dollar (indirect overhead) costs of conducting a formal solicitation process for each separate project

Increased efficiency in project delivery will render project and staff time savings that will then be utilized on other additional projects. City staff will analyze all cost proposals received for each job to assess reasonableness and budgetary limitations then move forward and initiate a JOC Construction Contract with the chosen firm to perform the work.

Community will receive repair and enhancements to their Airport, service facilities and other infrastructure in a more expedient manner.

N/A