Consideration and Approval of Contract:  The renovation of the sports courts in partnership with the Phoenix Suns Rebound Project at Ponderosa Park in the Sunnyside neighborhood with General Acrylics, Inc. in the amount of $55,533.84

1. Approve the cooperative purchasing agreement with General Acrylics, Inc. in the amount of $55,533.84 for the third sports court (tennis) to be included in the renovation of the two (2) basketball courts as part of the donation by the Phoenix Suns and Arizona Public Service (APS)
2. Authorize City Manager to execute the necessary documents

Ponderosa Park is located in the Sunnyside neighborhood, at 2512 N. First Street, with both Killip Elementary and Ponderosa Head Start schools connected to the park grounds and serves an under-served population in Flagstaff.  Through an opportunity with the Phoenix Suns and APS, City Parks and Recreation applied for and were awarded the opportunity for the basketball courts at Ponderosa Park to be renovated.  The donated renovation covers the two basketball courts and provides the ability for the City to coordinate a renovation project of the third court, currently striped for tennis, along with the donated efforts through the Suns Rebound Project.  

Costs associated to combine the third surface-connected sports court with the donated efforts of the Phoenix Suns and APS amounts to $55,533.84 utilizing a Mohave Cooperative Purchasing Agreement with General Acrylics, Inc. Between the Parks and Recreation Sections, the cost encumbrance will be split from cost-savings throughout fiscal year 2020-2021. 

Priority Based Budget Key Community Priorities and Objectives

No

1. Approve the agreement for $55,533.84 to include the tennis court in the sport court renovation
2. Do not approve the agreement

The Parks Section has attempted to budget for this sports court resurfacing for years as deferred maintenance that has been difficult to align with other prioritized projects and funding sources.  The Suns Rebound Project provided an opportunity that was awarded last month.  The scope of work for the donated project includes a post-tensioned concrete slab overlay that is 6-inches thick placed on top of the current concrete slab for the two basketball courts leaving the tennis court for the City to complete.  In an effort to utilize operational synergies provided with the contractor for the renovation project, Parks and Recreation staff have determined that including the third sport court (tennis) in the 6-inch overlay is not only feasible with saved funds but also carries a high level of importance in keeping the sport court space accessible to all as well as safely playable at the neighborhood park.  

Procurement of the renovation services is achieved through the use of a formally solicited Mohave Cooperative Purchasing Agreement (#20N-GA13-0202) with General Acrylics, Inc.

The resurfacing of the third sport court (tennis) is crucial to completing the project by keeping the three-court space accessible and inclusive for all players plus completes a large deferred maintenance project that the City has been unsuccessful in accomplishing in years past.  

Both Parks and Recreation Sections in partnership have identified savings during fiscal year 2020-2021 in various funds to accomplish this needed project.

Renovating the entire sport court space keeps an accessible surface for inclusion for the entire community in an under-served neighborhood park with two adjacent schools with ages from infant to 12 years of age.