10.E.
City Council Meeting - FINAL
- Meeting Date:
- 08/24/2021
- From:
- Stacy Saltzburg, City Clerk
Information
TITLE:
Consideration and Possible Action: Revisions to City Council Rules of Procedure and Un-Suspension of the Rules
STAFF RECOMMENDED ACTION:
- Revise meeting times in Rule 3.01 "Regular Meeting" and Rule 3.03 "Work Sessions and Agenda Review" effective September 7, 2021.
- Un-Suspend Rule 5.01 effective September 7, 2021.
Executive Summary:
In April 2021, Council approved changes to the City Council Rules of Procedure. One of the changes adjusted the meeting times for Regular Council Meetings. The meeting times were adjusted for a 3:00 p.m. start time for routine items and a 5:00 p.m. start time for regular items. No changes were made to the time for Work Sessions and they remain at a 6:00 p.m. start time. These changes are set to come into effect once Council un-suspends the Rules of Procedure that have allowed the 3:00 p.m. start time during the COVID-19 pandemic.
At the June 29, 2021 Work Session, Council expressed interest in revisiting the start times for Council Meetings. The discussion included the possibility of starting all meetings at a uniform time with more routine items slated first and the public interest items later in the agenda.
As mentioned, Council is currently operating under a suspension of Rule 5.01. This suspension was put in place on April 7, 2020 to allow flexibility in meeting agendas and times during COVID and while in a fully virtual setting. With Council moving to a hybrid model for meetings it may be time to consider un-suspending the rule to allow the normally set meeting times and meeting procedures to come into effect.
Should Council desire to make changes to the Rules of Procedure with regard to meeting times, staff will implement the changes for the September 7, 2021 meeting, unless otherwise directed, and bring the amended Rules of Procedure for adoption at the September 7, 2021 meeting. The amendments will also include minor changes throughout to recognize the new hybrid format for meetings, Executive Session meeting times, and the order of business for agendas.
At the June 29, 2021 Work Session, Council expressed interest in revisiting the start times for Council Meetings. The discussion included the possibility of starting all meetings at a uniform time with more routine items slated first and the public interest items later in the agenda.
As mentioned, Council is currently operating under a suspension of Rule 5.01. This suspension was put in place on April 7, 2020 to allow flexibility in meeting agendas and times during COVID and while in a fully virtual setting. With Council moving to a hybrid model for meetings it may be time to consider un-suspending the rule to allow the normally set meeting times and meeting procedures to come into effect.
Should Council desire to make changes to the Rules of Procedure with regard to meeting times, staff will implement the changes for the September 7, 2021 meeting, unless otherwise directed, and bring the amended Rules of Procedure for adoption at the September 7, 2021 meeting. The amendments will also include minor changes throughout to recognize the new hybrid format for meetings, Executive Session meeting times, and the order of business for agendas.
Financial Impact:
None
Policy Impact:
None
Connection to PBB Key Community Priorities/Objectives & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Inclusive & Engaged Community
High Performing Governance
Inclusive & Engaged Community
Previous Council Decision on This:
April 7, 2020 - Council temporarily suspended Rule 5.01 of the Rules of Procedure due to COVID-19 pandemic.
April 6, 2021 - Rules of Procedure amended for 3:00 p.m. and 5:00 p.m. start time for Regular Meetings.
April 6, 2021 - Rules of Procedure amended for 3:00 p.m. and 5:00 p.m. start time for Regular Meetings.