15.B.
City Council Meeting - FINAL
- Meeting Date:
- 10/21/2014
- From:
- Elizabeth A. Burke, City Clerk
Information
TITLE:
Consideration and Adoption of Resolution No. 2014-37: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, repealing Resolution No. 2013-01 which adopted the Board and Commission Members' Handbook, and adopting the 2014 Board and Commission Members' Rules and Operations Manual
RECOMMENDED ACTION:
1) Read Resolution No. 2014-37 by tittle only
2) City Clerk reads Resolution No. 2014-37 by title only (if approved above)
3) Adopt Resolution No. 2014-37
2) City Clerk reads Resolution No. 2014-37 by title only (if approved above)
3) Adopt Resolution No. 2014-37
Policy Decision or Reason for Action:
Adoption of this resolution will make changes to the Board and Commission Members' Handbook as discussed recently by the City Council to address issues such as consistency of membership numbers and term length.
Financial Impact:
No impact
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
8. Review all Commissions
8. Review all Commissions
Has There Been Previous Council Decision on This:
The City Council identified the review of all Boards/Commissions as one of its top ten goals at its retreat last year. Since that time, several work sessions have been held to address changes they would like made to both the Manual (Handbook) and necessary ordinances to amend the City Code to reflect those changes. The first step in this process is adoption of this amended Manual. The necessary ordinances will be presented for further discussion and first read at the City Council meeting of November 3, 2014.
Options and Alternatives:
1) Adopt the resolution
2) Amend the resolution by making further changes to the Manual
3) Not adopt the resolution
2) Amend the resolution by making further changes to the Manual
3) Not adopt the resolution
Background/History:
Since the City Council first identified the review of all Boards/Commissions as one of its goals last year, several work sessions have been held to discussion changes they would like to see made in the overall process and to provide consistency among the various boards/commissions.
These changes include:
These changes include:
- Require training within first three months of office
- Require an Affirmation to be signed prior to taking office that members have read the Open Meeting Law materials available on line
- Remove any reference to By-Laws of boards/commissions as none have been adopted
- Changing the name of the Handbook to “Rules and Operations Manual”
- Reduction of membership to seven (7), and term length to three (3) years, to those boards/commissions that are not specifically required by statute
- Eliminate the Flagstaff Land Trust Commission
The ordinances required to make the above changes will be brought before Council at its November 3, 2014, Council Meeting for consideration. The Manual is being brought forward at this time to allow for its adoption prior to Board/Commission Member training scheduled for later this month.
Community Involvement:
Inform