10.G.
City Council Meeting - FINAL
- Meeting Date:
- 11/18/2014
- From:
- Mark Di Lucido, Comm Design & Redevel Proj Adm
Information
TITLE:
Consideration and Approval of Contract: 4th Street Gateway Project. (Construction contract for 4th Street Gateway Public Art Project).
RECOMMENDED ACTION:
-
1) Approve a construction contract with Woodruff BWC Construction, in the amount of $233,969.
2) Approve Change Order Authority to the City Manager in the amount of $23,396.90 (10% of contract amount).
3) Authorize the City Manager to execute the necessary documents.
Policy Decision or Reason for Action:
Award of the contract will authorize the construction of the 4th Street Gateway project in accordance with the approved public improvement plans prepared by OTAK Landscape Architecture.
Financial Impact:
The project has a total project budget appropriation of $184,360 from the BBB Beautification fund The project is scheduled in the Beautification 5-year plan and is funded in the FY 2014-2015 authorized budget. The additional funding required will come from the Fourth Street Corridor project that has $1.5 million budgeted as the work is for the same intended purposes.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
5. Retain, expand, and diversify economic base
REGIONAL PLAN:
Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Goal CC.3. Preserve, restore, enhance, and reflect the design traditions of Flagstaff in all public and private development efforts.
Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region.
Goal CC.5. Support and promote art, science, and education resources for all to experience.
Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
Goal LU.3. Continue to enhance the region's unique sense of place within the urban, suburban, and rural context.
5. Retain, expand, and diversify economic base
REGIONAL PLAN:
Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting.
Goal CC.3. Preserve, restore, enhance, and reflect the design traditions of Flagstaff in all public and private development efforts.
Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region.
Goal CC.5. Support and promote art, science, and education resources for all to experience.
Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
Goal LU.3. Continue to enhance the region's unique sense of place within the urban, suburban, and rural context.
Has There Been Previous Council Decision on This:
Yes. At its meeting of August 19, 2014, Council rejected all bids because they were substantially higher than the project's budgeted amount.
Options and Alternatives:
1) Approve the contract as recommended.
2) Reject the award of contract
2) Reject the award of contract
Background/History:
The 4th Street Gateway's purpose is to create a memorable, visually appealing focal point that announces the 4th Street corridor. It sets the stage for future improvements that include making 4th Street a destination and more pedestrian-friendly, increasing economic development, acknowledging the important cultural history of the area in the development of Flagstaff, and creating a strong sense of place derived from Flagstaff’s unique natural and cultural history.
On August 25, 2014, staff recommended the rejection of all bids that were solicited in June 2014 for this project. All bids received in the solicitation were substantially higher than the estimate and available budget. Council approved this recommendation, and staff spent the next month value engineering the scope of the project to meet available budget. Staff re-solicited the project with the revised scope on September 29, 2014, and on October 14, 2014 staff received four bid responses. Woodruff Construction was the lowest responsive, responsible bidder.
On August 25, 2014, staff recommended the rejection of all bids that were solicited in June 2014 for this project. All bids received in the solicitation were substantially higher than the estimate and available budget. Council approved this recommendation, and staff spent the next month value engineering the scope of the project to meet available budget. Staff re-solicited the project with the revised scope on September 29, 2014, and on October 14, 2014 staff received four bid responses. Woodruff Construction was the lowest responsive, responsible bidder.
Key Considerations:
The 4th Street Gateway design incorporates the flexibility needed to accommodate displays of interchangeable public art; integrates a low seat wall constructed of locally available and contextual materials; supports a “4th Street” sign for viewing by eastbound traffic; includes space for pedestrian use and access anticipated to increase with development on the south side of Route 66; buffers the view of adjacent commercial parking lots using colorful, regionally appropriate plant species; provides space for storm water and low impact design; and accommodates periodic maintenance and snow storage/removal.
Expanded Financial Considerations:
Below is a summary of the bids received:
|
BIDDER
|
BID
|
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Woodruff Construction
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$233,969.00
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|
Tri-Com Corp.
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$269,520.00
|
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BEC Southwest
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$284,302.13
|
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JNJ
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$324,903.00
|
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Engineer's estimate
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$188,996.00
|
Community Benefits and Considerations:
Located at the northeast corner of 4th Street and Route 66, the 4th Street Gateway will boldly announce the area’s business and residential community to motorists, pedestrians, and transit riders. It incorporates previously solicited public input and key principles for redevelopment and their respective concept design options as originally outlined under the 4th Street Corridor Master Plan. The Gateway will enhance the development of 4th Street as a destination and support branding and design standards toward a consistent area theme, strong sense of place, and rejuvenated business district.
A future (separate budget and bid item) interchangeable public art component will be a key element of the Gateway. Prior to the idea of having the art be interchangeable, support for a permanent public art component or centerpiece was mixed—businesses generally were not in favor, while residents’ support was strong. The Gateway’s design flexibility to display works of art, monuments, or other features such as a giant Christmas tree, means that each group of constituents will have the opportunity to see their preferred symbol/artwork/monument displayed as part of the Gateway.
A future (separate budget and bid item) interchangeable public art component will be a key element of the Gateway. Prior to the idea of having the art be interchangeable, support for a permanent public art component or centerpiece was mixed—businesses generally were not in favor, while residents’ support was strong. The Gateway’s design flexibility to display works of art, monuments, or other features such as a giant Christmas tree, means that each group of constituents will have the opportunity to see their preferred symbol/artwork/monument displayed as part of the Gateway.
Community Involvement:
Involve
Outreach for the Gateway began as part of the larger 4th Street Corridor Study project in 2009, even though the idea for the Gateway predated the Corridor Study. A series of Corridor public outreach dialogues were held by the Corridor's design consultant to identify key issues and considerations which then resulted in conceptual designs for a gateway as part of the Corridor study.
A second series of outreach meetings for designing the Gateway, as separate from the Corridor project, began in 2012. Five public meetings were conducted to gather community and business owner ideas for the Gateway. Four alternative designs were produced based on business and residents input at these meetings. The public outreach process culminated in a final public meeting at the Sunnyside Neighborhood Association’s annual barbeque where residents provided additional comments and input on the four alternative designs. These four designs were then presented to the City’s Beautification and Public Art Commission (BPAC) for selection of a preferred alternative. The selected preferred alternative was then presented to the Mayor and Council for input in a series of one-on-one meetings.
Outreach for the Gateway began as part of the larger 4th Street Corridor Study project in 2009, even though the idea for the Gateway predated the Corridor Study. A series of Corridor public outreach dialogues were held by the Corridor's design consultant to identify key issues and considerations which then resulted in conceptual designs for a gateway as part of the Corridor study.
A second series of outreach meetings for designing the Gateway, as separate from the Corridor project, began in 2012. Five public meetings were conducted to gather community and business owner ideas for the Gateway. Four alternative designs were produced based on business and residents input at these meetings. The public outreach process culminated in a final public meeting at the Sunnyside Neighborhood Association’s annual barbeque where residents provided additional comments and input on the four alternative designs. These four designs were then presented to the City’s Beautification and Public Art Commission (BPAC) for selection of a preferred alternative. The selected preferred alternative was then presented to the Mayor and Council for input in a series of one-on-one meetings.
Expanded Options and Alternatives:
1) Approve the award as recommended.
2) Reject the award of contract.
2) Reject the award of contract.