Consideration of Agreement: Amended Intergovernmental Agreement  (IGA) with Coconino County for use of the Hazardous Products Center (HPC) (Approve amended IGA with County for use of the HPC).

Approval of this IGA allows Coconino County residents and small businesses to continue utilizing the HPC to properly dispose of hazardous waste. (NOTE: The Council approved this IGA in July of this year prior to the County proposing two changes to the language. Changes do not affect either party in terms of cost or service.)

As explained in this Intergovernmental Agreement, Coconino County will be invoiced quarterly based on the percentage of HPC usage by Coconino County households. This percentage will be used as a multiplier to determine hazardous waste disposal costs and operational costs to be paid by Coconino County. Coconino County will also pay 15% of total labor costs to operate the HPC. No additional costs to the City of Flagstaff are forecast as this process is already being used. Last Fiscal Year Coconino County was invoiced a total of approximately $40,000.00.

Effective governance

This has been an ongoing agreement since 2002. This agreement was most recently approved by Council in July 2014. The County has proposed two changes to the language, therefore the IGA needs to be reapproved.

1) Approve agreement as written;
2) Suggest changes to staff;
3) Reject agreement. 

 

The City of Flagstaff's Hazardous Products Center (HPC) opened in 2002, providing City of Flagstaff residents safe and proper disposal of hazardous waste. In an effort to extend this disposal option to include all of Coconino County, this intergovernmental agreement (IGA) was created. As part of this agreement, small businesses within Coconino County have been allowed to utilize the HPC since 2007 through the Small Business Waste Program.

This approval is for two edits to the agreement language as proposed by Coconino County. These are cosmetic changes as they do not affect how the agreement operates in terms of service or cost to either party. The two changes are outlined below: 1. Additional language was added to clarify that County residents would be able to utilize the HPC for free. Added language: "Residential households within the County may deposit hazardous wastes at the Center free of charge..." 2. The indemnification clause was removed since insurance coverage is not mentioned in the agreement. Removed language: "The amount and type of insurance coverage requirements set forth in this Agreement shall in no way be construed as limiting the scope of the indemnity in this paragraph."

When the Council approved the IGA in July 2014, The percentage of labor costs to be paid by Coconino County was increased from 10% to 15%, and will continue to increase in subsequent agreements until the percentage accurately reflects Coconino County usage. The current usage by Coconino County residents accounts for approximately 40% of total household use.

Accepting hazardous wastes from households and small businesses within Coconino County will continue to provide Coconino County with a hazardous waste disposal option available to all county households and qualifying small businesses. The community benefits from increased disposal options in Northern Arizona by protecting our landfill and reducing the potential disposal of hazardous wastes to the environment through illegal dumping.

Inform

1. Authorize the Intergovernmental Agreement with Coconino County. 2. Suggest changes to staff. 3. Reject authorization of the Intergovernmental Agreement with Coconino County; however, this would result in a lack of disposal options for residential and small business hazardous wastes in northern Arizona.