10.E.
City Council Meeting - DRAFT
- Meeting Date:
- 05/05/2015
- From:
- Randy Whitaker, Project Manager
Information
TITLE:
Consideration of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA) 15-0005176-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2016 Highway Safety Improvement Program (HSIP), Design and Installation of Signs. (Continue replacement of signs to increase safety under federal mandates).
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement between the City of Flagstaff and Arizona Department of Transportation for grant funds in the amount of $36,891.00 with no City match required.
Executive Summary:
This project continues the city wide sign replacement program which will provide greater safety benefits in accordance with new minimum retroreflectivity Federal mandates. The original IGA/JPA was for the inventory of all signs citywide and the second was for the design and construction of Phase I. Approving the IGA/JPA will obligate Federal HSIP funding in the amount of $36,891 for development of specifications and spreadsheets for Phase II. The IGA/JPA will be amended at a later date to include the installation of new signs which is estimated to be $297,000. The City is responsible for any cost overruns.
Financial Impact:
This IGA/JPA will fund the development of specifications and spreadsheets for approximately 3000 signs in the amount of $36,981. The total cost of the Sign Replacement Plan is estimated to be $894,000 and will be paid for from HSIP funds. The federal share is funded at $894,000 (100%). This project will be administered by ADOT and no budget authority will be needed by the City.
Connection to Council Goal and/or Regional Plan:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
Has There Been Previous Council Decision on This:
Yes – Original IGA/JPA for FY 2010 HSIP funds awarded on July 20, 2010 in the amount of $175,000 with an Amendment One on June 10, 2011 for an additional $50,000. An IGA/JPA was approved in November 2013 for construction of Phase I which will be completed in May 2015.
Options and Alternatives:
1) Approve the IGA/JPA as presented. This IGA/JPA will authorize the funds for the project up to the maximum available. Upgraded signs will achieve greater safety by adhering to minimum federal reflectivity standards.
2) Reject the IGA/JPA and de-obligate HSIP funding for signage improvements.
2) Reject the IGA/JPA and de-obligate HSIP funding for signage improvements.
Background/History:
The purpose of the Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on public roads. This is to be accomplished through the development and implementation of the Strategic Highway Safety Plan (SHSP), which is a statewide-coordinated safety plan that provides a comprehensive framework for reducing highway fatalities and serious injuries on all public roads. SHSP is intended to identify the state’s key safety needs and guide HSIP investment decisions. Funding is from the U.S. Department of Transportation, Federal Highway Administration through the Arizona Department of Transportation which is responsible for administering the HSIP in Arizona.
Key Considerations:
The 2010-11 IGA/JPA entered into between the City and ADOT developed a video log and inventory of all the signs within the City. As part of the sign inventory a Sign Replacement Plan was developed that separated the regulatory, warning and guide signs into replacement phases. This IGA/JPA is the second phase and will replace no parking, bicycle and pedestrian warning signs.
The HSIP funds must have an approved IGA/JPA to be obligated by ADOT. Any funding not obligated by the City or County in the FMPO Region within this fiscal year is returned to ADOT.
The HSIP funds must have an approved IGA/JPA to be obligated by ADOT. Any funding not obligated by the City or County in the FMPO Region within this fiscal year is returned to ADOT.
Expanded Financial Considerations:
The sign replacement funding is included in the FMPO Transportation Improvement Program (TIP).
It is anticipated that future IGA/JPA Amendments will provide funding for additional replacement of street names and warning signs.
The total cost of the sign replacement plan is estimated to be $894,000 and will be paid for from HSIP funds. The federal share is funded at $894,000 (100%).
It is anticipated that future IGA/JPA Amendments will provide funding for additional replacement of street names and warning signs.
The total cost of the sign replacement plan is estimated to be $894,000 and will be paid for from HSIP funds. The federal share is funded at $894,000 (100%).
Community Benefits and Considerations:
Provide additional safety and reduced maintenance cost.
Community Involvement:
Inform
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.