15.D.
City Council Meeting - FINAL
- Meeting Date:
- 06/16/2015
- From:
- Jeff Meilbeck, City Manager
Information
TITLE:
Consideration of Suggested Change to Rules of Procedure for Possible Future Agenda Items
RECOMMENDED ACTION:
Adopt the Rules of Procedure dated June 16, 2015, to: 1) rename the Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR); and 2) allow for public participation during the FAIR section of the agenda.
Executive Summary:
Rule 4 of Flagstaff City Council's Rules of Procedure provides a process for Councilmembers to request that items be placed on a future agenda. This section is currently known as Possible Future Agenda Items (PFAI) and if three members of the Council agree, the item will be moved to a regularly scheduled Council meeting. The PFAI rules have proven to be somewhat confusing and difficult to manage, so staff are suggesting two changes:
1) Change the name from Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR). This recommended change has the simple purpose of providing a more intuitive title and acronym for the public, staff and Council to use.
2) Take public comment during the PFAI section of the agenda. This change is recommended to improve meeting flow and increase opportunities for public input. Currently, the Rules of Procedure indicate that public comment on PFAI items can only be taken during the public participation section of the agenda. This approach has lead to some confusion because public comment is taken on all other agenda items when those items are called. By taking public comments on the PFAI section of the agenda, our process will be more consistent, more easily understood and therefore more accessible to the public.
1) Change the name from Possible Future Agenda Items (PFAI) to Future Agenda Item Requests (FAIR). This recommended change has the simple purpose of providing a more intuitive title and acronym for the public, staff and Council to use.
2) Take public comment during the PFAI section of the agenda. This change is recommended to improve meeting flow and increase opportunities for public input. Currently, the Rules of Procedure indicate that public comment on PFAI items can only be taken during the public participation section of the agenda. This approach has lead to some confusion because public comment is taken on all other agenda items when those items are called. By taking public comments on the PFAI section of the agenda, our process will be more consistent, more easily understood and therefore more accessible to the public.
Financial Impact:
None
Connection to Council Goal and/or Regional Plan:
RELATED COUNCIL GOAL:
8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
Previous Council Decision on This:
No
Options and Alternatives:
1) Adopt the changes (recommended).
2) Postpone adopting the changes until a full review of the Rules of Procedure can be conducted and discussed. This option has the advantage of reviewing all rules comprehensively but has the disadvantage of delaying reasonable changes as they are identified.
2) Postpone adopting the changes until a full review of the Rules of Procedure can be conducted and discussed. This option has the advantage of reviewing all rules comprehensively but has the disadvantage of delaying reasonable changes as they are identified.
Community Involvement:
Inform