8.
City Council Combined Special Meeting/Work Session
- Meeting Date:
- 01/31/2023
- Co-Submitter:
- Emily Markel
- From:
- Brian Gall, Airport Programs Manager
TITLE:
Consideration and Approval of Contract: Purchase Contract with Scheidt & Bachmann USA Inc. for the Airport Paid Parking System.
STAFF RECOMMENDED ACTION:
- Find that Scheidt & Bachmann USA Inc. has offered the proposal most advantageous ot the City, and approve a contract with Scheidt & Bachmann USA Inc. for the purchase, installation, and support of a parking access and revenue control system for the Flagstaff Pulliam Airport in an amount not to exceed $286,714.03, plus applicable taxes.
- Authorize the City Manager to execute all necessary documents.
Executive Summary:
The City issued a Request for Proposals for a paid parking system, and received proposals from six (6) companies. Of those, Scheidt & Bachmann received the highest score from the panel that reviewed the proposals.
City staff is recommending that Council find that Scheidt & Bachmann submitted the proposal most advantageous to the City, and approve a contract for purchase of the paid parking system and equipment required to move to a paid parking model for both the new and existing airport parking lots. Paid parking fees were previously approved by Council on December 28, 2021.
City staff is recommending that Council find that Scheidt & Bachmann submitted the proposal most advantageous to the City, and approve a contract for purchase of the paid parking system and equipment required to move to a paid parking model for both the new and existing airport parking lots. Paid parking fees were previously approved by Council on December 28, 2021.
Financial Impact:
Currently, parking at the airport is free and the City is constructing and additional public parking lot at the airport to meet parking needs. Adoption of a paid parking program is expected to cover the cost of construction of the new parking lot, fund operational costs for the program, and reduce reliance on the City's General Fund by helping the Flagstaff Pulliam Airport operate as an Enterprise Fund. This contract is budgeted in the Airport Fund in account 211-07-222-3504-0-4443 as part of the Airport Parking Lot capital improvements and 221-07-221-0886-0-4229 for the hardware and software maintenance.
Policy Impact:
None.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Carbon Neutrality Plan
- Enhance the organization’s fiscal stability & increase efficiency & effectiveness.
- Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
- Provide effective management of and infrastructure for all modes of transportation.
- DD-3: Encourage Flagstaff residents and visitors to walk, bike, roll and take the bus.
- Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
- Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
- Goal T.3.4. Actively manage parking, including cost and supply, to support land use, transportation and economic development goals.
Has There Been Previous Council Decision on This:
- December 28, 2021 Council Meeting: Council adopted Ordinance No. 2021-23, establishing airport parking fees effective January 28, 2022.
- November 23, 2021 Work Session: Discussion on the proposed airport parking rates.
- March 16, 2021 Council Meeting: Council awarded a contract for the construction of a new airport parking lot.
- April 21, 2020 Council Meeting: Staff presented design concepts for the new airport parking lot and provided information on a paid parking system.
- December 10, 2019 Work Session: Staff provided an update on the temporary parking lot solutions and plans for developing additional airport parking including a paid parking system.
Options and Alternatives:
- Find that the Scheidtmann & Bach USA, Inc submitted the proposal most advantageous to the City, and award a Contract for purchase of an Airport Paid Parking System in an amount not to exceed $286,714.03 plus applicable taxes; or
- Do not award the Airport Paid Parking System contract and direct staff to issue a new solicitation or take other action.
Background and History:
Passenger enplanements at the Flagstaff Pulliam Airport have grown significantly in recent years with the addition of new routes and increased passenger demand resulting in a 64% increase in travelers between 2017 and 2021. In 2020, during the height of the COVID pandemic, over 86,000 passengers continued flying out of Flagstaff Pulliam Airport after record enplanements of 123,957 in 2019. In 2021, enplanements were once again near record numbers with of 118,453 passengers boarding flights. This increase in passengers has added to the need to increase parking capacity, and the construction of a second parking lot was completed in 2022. The new parking lot adds 413 parking spaces for travelers, more than doubling the airport's parking capacity. This additional space will allow temporary closures of the existing lot for maintenance and improvements.
Several other factors have contributed to parking issues at the airport even before the increase in enplanements. These issues have included abandoned vehicles, vehicles parked at the airport for extended periods of time, people using the lot for vehicle storage, and vehicles parking at the terminal for events not related to the airport.
A paid parking model will help ensure parking is available to the traveling public by allowing for increased parking enforcement. It will also create a long term revenue source for the airport to recover the cost of construction, provide for ongoing operational and maintenance, and help the airport become more self-sustaining as an enterprise fund.
The City issued a competitive solicitation, a Request for Proposals (RFP), in the fall of 2022. Scheidt & Bachmann USA Inc. submitted a proposal i Request for Proposals in the fall of 2022.
Purchasing staff published a Request for Proposals RFP solicitation for Parking, Access, and Revenue Control System for the Flagstaff Pulliam Airport services in the Arizona Daily Sun on October 16, 2022, and October 23, 2022, and posted the solicitation to the City of Flagstaff’s PlanetBids Website on October 11, 2022. On November 1, 2022, the City received six (6) Proposals from Paid Parking Consultant Firms. A six-member Selection Committee consisting of City staff and one business Consultant reviewed and evaluated the Proposals. Based upon the numerical scoring of the Proposals, the Selection Committee identified the highest scoring proposer as Scheidt & Bachmann. Final scores of all firms are as follows:
APS - Access Professional Systems 365
DESIGNA Access Corporation 520
FlashParking, Inc. 539
HUB Parking Technology USA, Inc. 492
Scheidt & Bachmann USA Inc. 547
SKIDATA, Inc 478
Scheidt & Bachmann demonstrated a clear recognition of the knowledge and experience to design a complex paid parking system at the Flagstaff airport, as well as understanding the schedule requirements for completing the improvements.
Several other factors have contributed to parking issues at the airport even before the increase in enplanements. These issues have included abandoned vehicles, vehicles parked at the airport for extended periods of time, people using the lot for vehicle storage, and vehicles parking at the terminal for events not related to the airport.
A paid parking model will help ensure parking is available to the traveling public by allowing for increased parking enforcement. It will also create a long term revenue source for the airport to recover the cost of construction, provide for ongoing operational and maintenance, and help the airport become more self-sustaining as an enterprise fund.
The City issued a competitive solicitation, a Request for Proposals (RFP), in the fall of 2022. Scheidt & Bachmann USA Inc. submitted a proposal i Request for Proposals in the fall of 2022.
Purchasing staff published a Request for Proposals RFP solicitation for Parking, Access, and Revenue Control System for the Flagstaff Pulliam Airport services in the Arizona Daily Sun on October 16, 2022, and October 23, 2022, and posted the solicitation to the City of Flagstaff’s PlanetBids Website on October 11, 2022. On November 1, 2022, the City received six (6) Proposals from Paid Parking Consultant Firms. A six-member Selection Committee consisting of City staff and one business Consultant reviewed and evaluated the Proposals. Based upon the numerical scoring of the Proposals, the Selection Committee identified the highest scoring proposer as Scheidt & Bachmann. Final scores of all firms are as follows:
APS - Access Professional Systems 365
DESIGNA Access Corporation 520
FlashParking, Inc. 539
HUB Parking Technology USA, Inc. 492
Scheidt & Bachmann USA Inc. 547
SKIDATA, Inc 478
Scheidt & Bachmann demonstrated a clear recognition of the knowledge and experience to design a complex paid parking system at the Flagstaff airport, as well as understanding the schedule requirements for completing the improvements.
Community Benefits and Considerations:
This purchase is budgeted within the Airport Fund in account numbers 221-07-222-3504-0-4443 and 221-07-221-0886-0-4229.
While the Airport Fund operates as an Enterprise type fund, there is often a reliance on the General Fund to assist funding of annual budget requests. The goal with the implementation of a paid parking system is to help the airport to become self-sustaining through annual revenues. This approach is critical to enable the airport to make operational and capital decisions without competing for limited revenues on an annual basis. The airport has benefited from recent federal funding during the pandemic which has reduced reliance on the General Fund, however these funds are one-time benefits. In the Fiscal Year 2021-2022, the Airport Fund shows a $450,000 annual ongoing need beginning in Fiscal Year 2024-2025. The parking rates proposed will allow for the airport to reduce its revenue reliance on the General Fund.
While the Airport Fund operates as an Enterprise type fund, there is often a reliance on the General Fund to assist funding of annual budget requests. The goal with the implementation of a paid parking system is to help the airport to become self-sustaining through annual revenues. This approach is critical to enable the airport to make operational and capital decisions without competing for limited revenues on an annual basis. The airport has benefited from recent federal funding during the pandemic which has reduced reliance on the General Fund, however these funds are one-time benefits. In the Fiscal Year 2021-2022, the Airport Fund shows a $450,000 annual ongoing need beginning in Fiscal Year 2024-2025. The parking rates proposed will allow for the airport to reduce its revenue reliance on the General Fund.
Expanded Options and Alternatives:
Staff posted a Notice of Proposed New Rates or Fees Related to Airport Parking on October 22, 2021 which provided a detailed analysis of the proposed airport parking rates. This notice provided the dates proposed for the Council consideration of airport parking rates and the Management Services phone number. This notice was also posted on the City of Flagstaff Facebook page.
Airport staff presented a discussion on airport parking rates to the Airport Commission on October 17, 2021, to the Flagstaff Chamber of Commerce on November 14, 2021, and to the Tourism Commission on November 23, 2021.
Airport staff presented a discussion on airport parking rates to the Airport Commission on October 17, 2021, to the Flagstaff Chamber of Commerce on November 14, 2021, and to the Tourism Commission on November 23, 2021.