Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with AT&T Corp. in the amount of $2,340,156.05 to transition to the Next Gen 9-1-1 Call System and Equipment.  

1. Approve the Cooperative Purchase Contract with AT&T Corp. in the amount of $2,340,156.05 to transition to the Next Gen 9-1-1 Call System and Equipment; and
2. Authorize the City Manager to execute the necessary documents.

Flagstaff Police Department (FPD) has been designated by the Arizona Department of Administration Office (ADOA) of Grants and Federal Resources Office State 9-1-1 Office as the System Administrator for all Primary Service Answering Points (PSAPs) in Coconino County. Those PSAPs include the Flagstaff Police Department, Williams Police Department, Page Police Department, Grand Canyon National Park, and Glen Canyon National Park.

As the System Administrator, FPD is responsible for submitting 9-1-1 system operating bills to the ADOA Office of Grants and Federal Resources Office State 9-1-1 Office. FPD is also responsible for submitting call statistics and required reports to the State for the PSAP's within Coconino County. FPD will be utilizing the Next Gen 9-1-1 Call System and Equipment to allow citizens to submit pictures and videos to 9-1-1. The AT&T Corp Cooperative Purchase Contract will assist with call transcription, build a stronger infrastructure with better redundancy to reduce the instances of 9-1-1 lines going down due to minor infrastructure issues, and allow more call routing if the dispatch center should need to evacuate. 

The ADOA State Procurement Office prepared a Request for Proposal, Solicitation #BPM003444 for the AZ Strategic Enterprise Technology Office for the State NG911 Program for Call-Handling Equipment. AT&T Corp was selected for the award. AT&T Corp provided quotes for each of the PSAPs in Coconino County (attached). The Cooperative Purchase Contract with AT&T Corp will give the City of Flagstaff the ability to purchase the Next Gen 9-1-1 Call System and Equipment in the amount of $2,340,156.05 for a term of five (5) years. 

The City of Flagstaff will receive a 100% reimbursement of the Cooperative Purchase Contract from the State of Arizona 9-1-1 office.

The cost of $2,340,156.05 will be 100% reimbursed by the State of Arizona 9-1-1 office. FPD has a budget $550,000 for the Cooperative Purchase Contract in FY2023-24 in account number 001-04-062-6246-2-4211.

Priority Based Budget Key Community Priorities and Objectives Carbon Neutrality Plan Regional Plan

No.

1. Approve the Cooperative Purchase Contract with AT&T Corp for the Next Gen 9-1-1 Call System and Equipment in the amount of $2,340,156.05 which will be reimbursed by the State of Arizona 9-1-1 office; or
2. Decline the Cooperative Purchase Contract. This option is not recommended by staff as it will result in not receiving a 100% grant reimbursement and not updating the current 9-1-1 system as is necessary. 

• Flagstaff Police Department has been designated the Sytem Administrator for all the PSAPs in Coconino County.
• Arizona Department of Administration, State Procurement Office prepared a Request for Proposal, Solicitation #BPM003444 for the AZ Strategic Enterprise Technology Office for the State NG911 Program for Call-Handling Equipment.
• AT&T Corp was selected for the award and provided quotes for each PSAP. 
• City needs to authorize a purchase order to AT&T in the amount of $2,340,156.05.
• The purchase order with AT&T needs to be for the full five (5) years.
• The state will reimburse the city for the full amount of the state funded quotes in the amount of $2,340,156.05

Having a 9-1-1 system allows citizens to dial three numbers to have access to emergency services instead of having to dial seven digits and go through an automated telephone system. This allows for faster responses to emergencies for every citizen. The Cooperative Purchase Contract with AT&T Corp implementing Next Gen 9-1-1 will improve redundancy and infrastructure to ensure that communities have the best 9-1-1 system available.