Consideration and Adoption of Resolution No. 2023-26: A Resolution appointing the Emergency Management Director and the Emergency Manager to be responsible for the organization, administration and operation of the local emergency management program.

Per Arizona Revised Statues, Title 26, Section 26-308. Powers of local government: local emergency management establishment: organization.   C. The chief executive officer or governing body of each county, incorporated city or incorporated town may appoint a director who shall be responsible for the organization, administration, and operation of local emergency management programs, subject to the direction and control of such executive officer or governing body.

In addition;

(b)  In the preparation of the plan as it pertains to emergency operations, it is the intent that the services, equipment, facilities and personnel of all existing divisions and agencies be used to the fullest extent.
(c)  The plan shall be considered supplementary and have the effect of law whenever emergencies have been proclaimed.

During an emergency rendering aid to persons or property city costs may be incurred by divisions. If mutual aid is requested, many of the agreements include the furnishing or exchange on terms and conditions deemed necessary of supplies, equipment, facilities, personnel and services. 

None

Priority Based Budget Key Community Priorities and Objectives

No

What is Emergency Management
Emergency Management is a core public safety function that works to prepare the community to mitigate against, prepare for, respond to, and recover from large incidents or disasters. 
The process of emergency management involves five phases:  PREVENTION – Actions taken to avoid an incident. Stopping an incident from occurring. Deterrence operations and surveillance. MITIGATION – Activities which reduce or eliminate loss or life, injuries, and damage to property or the environment resulting from an emergency or disaster. PREPAREDNESS – Actions taken to facilitate disaster response and recovery. These include developing and updating emergency operations plans, training response personnel, and maintaining emergency resources. RESPONSE – Utilizing all systems, plans and resources available in the community to save lives, reduce damage to property and the environment, and to aid in recovery. RECOVERY – Actions taken to return a community to pre-disaster or improved conditions.

Duties of Emergency Managers
The duties of emergency managers is an advisor to the jurisdiction's executive - the mayor, city manager.  The emergency manager is an executive with the authority to act, up to a point, in an emergency.  In a major disaster, the jurisdiction's executive has final authority on requests for emergency assistance.  

Protect and Preserve 
The primary obligation of the emergency manager, regardless of authority, is to "protect and preserve the safety" of the jurisdiction's citizenry.  The emergency manager must develop relationships with emergency response agencies to facilitate inter-agency operations in emergencies.  Inter-agency competition must dissolve into a seamless emergency response when needed, but the emergency manager must also be aware of the limits of each division.  The duty of the emergency manager is also to create training and exercises.

Coordinate Efforts
The local emergency manager has the responsibility to coordinate emergency response efforts.  It is not the emergency manager's job to direct policy or firefighting activities, but to ensure that the plans for both are implemented as required. In addition, for a major emergency response, coordinate relief efforts and assistance to victims and evacuees.

Raise Community Awareness
The emergency manager is responsible for raising community awareness of emergency preparedness and response. By bringing volunteers from the community into the emergency response system, either in an administrative function or as trained, volunteer community responders.

Media and Communications
The emergency manager job also includes media relations, and the manager must develop and maintain good relationships with the members of the media.  Part of the emergency manager's job is disseminating emergency information by the most expeditious means possible.

What does emergency management look like in practice?
While the full scope of an Emergency Manager’s Roles and Responsibilities may vary from jurisdiction to jurisdiction, they may be summed up most by breaking them into those everyday things we do before an incident and those things we do during or after an incident.
Blue Sky Day (everyday normal operations):
• Keeps chief executive informed on emergency management activities and any potential hazards that may cause concern.
• Acts as the Primary Coordinator for senior and elected officials to ensure that the policy considerations and strategies are being achieved before, during, and after an incident.
• Establish Incident Management Team Policy Group and provide training opportunities for the Teams members.
• Conducts Emergency Operations Planning
• Reviews plans, programs, hazards, and analyses regularly
• Assists in the development and management of Continuity of Operations and Continuity of Government Programs.
• Assists in the development of a Shelter Program in conjunction with County Emergency Management, Red Cross, and others.
• Manages an Integrated Preparedness Program that incorporates training and exercises, and a corrective action program to improve program efficiency.
• Develops a Public Education Program in conjunction with other divisions to improve the overall community resilience.
• In conjunction with the City Public Affairs Director and 911 Director, ensures an effective and reliable Public Warning and Notifications program.
• Develop Resource-Management Capabilities in order to better use the limited resources organic to the community as well as locating and procuring needed resources in a timely manner. This includes the
identification and management of Intergovernmental Agreements, Mutual Aid Agreements, Memorandums of Understanding and various contract vehicles to provide these resources.
• Serves as the Subject Matter Specialist to ensure that city staff as well as residents are prepared, resilient, and ready for any potential incidents.
• Develops and manages programs, people, resources, by serving as the dedicated coordinator for the senior and elected officials’ strategic vision
• Collaborates with the community, strategic partners, and volunteer groups to ensure a seamless, coordinated response, and to improve resiliency.
• Long term Recovery

Gray Sky Day (during times of emergency or incident)
One of the many things that Emergency Management is tasked with is creating order from chaos. We will work to find ways to squeeze the timeline, so we bring back order faster.
• Develop Situational Awareness by providing answers to the following questions:
        Identifying what happened, How bad is it? Who is responding? Who is Leading? What do we need?
• Provide Senior and Elected Officials with timely information updates to allow responsive and accurate policy adjustments, the development of new or improved objectives, and the timely and accurate delivery of messaging to the community members.
• Develop a clear response organizational structure that can efficiently manage all phases of the incident.
• Develop and manage the Common Operating Picture, ensuring that all responding agencies are working towards the same objectives.
• Responds and serves as needed on local or regional events, including but not limited to, Incident Commander, Planning Section Chief, EOC Manager, facilitator, liaison, logistics resource, debriefing and after-action coordinator.
• During the Recovery Phase of any incident, we try to get life back to as close to normal as possible for the community.