10.I.
City Council Meeting - FINAL
- Meeting Date:
- 07/03/2023
- Co-Submitter:
- Nicole Antonopoulos
- From:
- Michelle McNulty, Planning Director
Information
TITLE:
Consideration and Approval of Contract: A Professional Services Contract with DOWL, LLC in an amount not to exceed $523,993.00 for a Land Availability and Suitability Analysis and a Development Code and Process Analysis
STAFF RECOMMENDED ACTION:
- Award a Professional Services Contract with DOWL, LLC, in an amount not to exceed $523,993.00 for a Land Availability and Suitability Analysis and a Development Code and Process Analysis; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
Approval of this Professional Services Contract with DOWL, LLC (DOWL) will allow for the completion of a land availability and suitability study (LASS) and multi-pronged Code analysis. The purpose of the LASS is to understand what land is available within the Flagstaff city limits for development and redevelopment/infill and the barriers that exist.
The Code analysis portion of the project will analyze City codes applied to development projects and will identify what works well and where are there barriers to meeting the City's housing and sustainability goals and policies. This effort will be completed in partnership between Community Development's Planning and Development Services and Housing Section, the Transportation Division and the Sustainability Division.
The Code analysis portion of the project will analyze City codes applied to development projects and will identify what works well and where are there barriers to meeting the City's housing and sustainability goals and policies. This effort will be completed in partnership between Community Development's Planning and Development Services and Housing Section, the Transportation Division and the Sustainability Division.
Financial Impact:
The City committed one time funds during the FY 2022-23 budget process and those funds were carried forward into the FY2023-24 Budget. Funding for this Professional Services Contract will come from four (4) separate accounts and an outside partner: Engineering (001-10-102-0310-4-4208) $25,000, Housing (021-05-106-0360-4-4206) $125,000, Sustainability (214-12-170-0671-0-4290) $100,000 and Planning and Development (001-05-104-0330-4-4206) $250,000.
It is anticipated that Mountain Line will partner with the City on this project and will reimburse the City for its share of the Scope of Services, currently estimated at approximately $32,000, through an IGA that will be coming to Council later this year.
It is anticipated that Mountain Line will partner with the City on this project and will reimburse the City for its share of the Scope of Services, currently estimated at approximately $32,000, through an IGA that will be coming to Council later this year.
Policy Impact:
It is anticipated that DOWL will collect data and create a report that will yield recommendations to update City codes and/or standards to better align with the Housing and Climate Emergencies, as well as, the Active Transportation Management Plan.
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:
Priority Based Budget Key Community Priorities and Objectives
Carbon Neutrality Plan
Goal E.1. Increase energy efficiency.
Goal E&C.1. Proactively improve and maintain the region’s air quality.
Goal E&C.2 Reduce Greenhouse gas emissions.
Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation
efforts.
Goal E&C.4. Integrate the best available science into all policies governing the use and
conservation of Flagstaff’s natural resources.
Regional Plan
High performing governance
Safe and healthy community
Inclusive and engaged community
Sustainable, innovative infrastructure
Robust resilient economy
Livable community
Environmental stewardship
Safe and healthy community
Inclusive and engaged community
Sustainable, innovative infrastructure
Robust resilient economy
Livable community
Environmental stewardship
Carbon Neutrality Plan
Goal E.1. Increase energy efficiency.
Goal E&C.1. Proactively improve and maintain the region’s air quality.
Goal E&C.2 Reduce Greenhouse gas emissions.
Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation
efforts.
Goal E&C.4. Integrate the best available science into all policies governing the use and
conservation of Flagstaff’s natural resources.
Regional Plan
Goal E&C.2. Achieve carbon neutrality for the Flagstaff community by 2030.
Goal E&C.3. Prepare Flagstaff’s community systems and resources to be more resilient to climate
change impacts, and address climate change in a manner that prioritizes those most impacted and
ensures the costs and benefits of climate adaptation and mitigation are equitably distributed.
Goal E&C.4. Integrate available science into policies governing the use and conservation of
Flagstaff’s natural resources.
Goal LU.4. Balance housing and employment land uses with the preservation and protection of our unique natural
and cultural setting.
Goal LU.6. Provide for a mix of land uses.
Goal LU.10. Increase the proportion of urban neighborhoods to achieve walkable, compact growth.
Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all
economic sectors.
Goal E&C.3. Prepare Flagstaff’s community systems and resources to be more resilient to climate
change impacts, and address climate change in a manner that prioritizes those most impacted and
ensures the costs and benefits of climate adaptation and mitigation are equitably distributed.
Goal E&C.4. Integrate available science into policies governing the use and conservation of
Flagstaff’s natural resources.
Goal LU.4. Balance housing and employment land uses with the preservation and protection of our unique natural
and cultural setting.
Goal LU.6. Provide for a mix of land uses.
Goal LU.10. Increase the proportion of urban neighborhoods to achieve walkable, compact growth.
Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all
economic sectors.
Has There Been Previous Council Decision on This:
There have been no previous Council decisions on this.
Background and History:
Purchasing staff published a Request for Statement of Qualification (RSOQ) solicitation for Land Availability and Suitability Analysis and a Development Code and Process Analysis services in the Arizona Daily Sun on March 19, 2023, and March 26, 2023, and posted the solicitation to the City of Flagstaff’s PlanetBids Website on March 10, 2023. The City received two (2) Statement of Qualifications (SOQ) from Consultant Firms. A six-member Selection Committee consisting of City staff reviewed and evaluated the SOQs. Based upon the numerical scoring of the SOQ, the Selection Committee identified the highest scoring proposer as DOWL, LLC. Final scores of all firms are as follows:
DOWL, LLC 835
Clarion 674
DOWL demonstrated a clear recognition of the knowledge and experience to handle the project at hand.
DOWL, LLC 835
Clarion 674
DOWL demonstrated a clear recognition of the knowledge and experience to handle the project at hand.