10.A.
City Council Meeting - FINAL
- Meeting Date:
- 09/15/2015
- From:
- Irene Hunkler, Support Services Supervisor
Information
TITLE:
Consideration and Approval of Contract: Approval of an Intergovernmental Agreement between the City of Flagstaff and the Summit Fire District for dispatch services.
RECOMMENDED ACTION:
-
Approve this Intergovernmental Agreement between the City of Flagstaff and Summit Fire District to provide dispatch services for Summit Fire District.
Executive Summary:
The City of Flagstaff, acting through the Flagstaff Police Department, finds a mutual benefit to provide dispatching services to the Summit Fire District. This agreement provides for a five year contract during which dispatch services will be provided to the Summit Fire District.
Financial Impact:
This agreement will allow the Police Department 9-1-1 Communications Center to provide the same dispatch services to the Summit Fire District as it did in the past. Summit fire District will be billed according to the total budgetary cost of operating the 9-1-1 Communications Center. This is calculated at a cost per call rate and billed as such. These funds will be utilized to offset the cost to operate the 9-1-1 Communications Center. This agreement represents revenue of approximately $45,000 annually.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
11) Ensure that we are as prepared as possible for extreme weather events
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
11) Ensure that we are as prepared as possible for extreme weather events
Has There Been Previous Council Decision on This:
Yes, A similar one was originally approved April 16, 2002 and was in place thereafter until Summit Fire Department terminated their original agreement on July 1, 2012.
Options and Alternatives:
Approve or disapprove the Intergovernmental Agreement for Flagstaff 9-1-1 Communications to provide emergency dispatch services to Summit Fire District.
Background/History:
In 1991 the Flagstaff Police Department entered into an agreement with Summit Fire Department for dispatch services. On July 1, 2012, Summit Fire Department terminated the agreement due to budgetary issues. The Flagstaff 9-1-1 Communications Center currently dispatches for the Flagstaff Fire Department as well as 3 rural fire departments High Country Fire and Rescue, Highlands Fire Department and Blue Ridge Fire Department.
Key Considerations:
By approving this Intergovernmental Agreement extension, the Flagstaff Police Department 9-1-1 Communications Center can provide dispatch services to Summit Fire District.
Expanded Financial Considerations:
Summit Fire Department will be invoiced quarterly for the dispatch services based on the number of calls at the calculated cost per call.
Community Benefits and Considerations:
The combined 9-1-1 Communications Center provides law enforcement and fire dispatch services from a single point of contact which enables the most comprehensive responses to our citizens and users. There is a distinct advantage to providing dispatching services to public safety agencies surrounding the city of Flagstaff. This fosters consistency, and enhances communications when first responders work together in the field to address a crisis.
Community Involvement:
Inform: Summit Fire Department Chief Howard, has taken this before his fire board and obtained their approval to return to the Flagstaff Police Department 9-1-1 Communications Center for emergency dispatching services.
Expanded Options and Alternatives:
Approve or disapprove the Intergovernmental Agreement for Flagstaff 9-1-1 Communications to provide emergency dispatch services to Summit Fire District.