8.
City Council Work Session
- Meeting Date:
- 05/28/2024
- From:
- Patrick Brown, Purchasing Director
- Department:
- Management Services
Co-Submitter:
TITLE:
Review and discuss Procurement Code Manual Amendment to revise Article 4 Definitions and add a new Article 32 Sustainable Procurement
DESIRED OUTCOME:
To discuss staff proposed revisions to amend the Procurement Code Manual to revise Article 4 Definitions and add Article 32 for Sustainable Procurement, and to obtain the City Council input on recommendations.
Executive Summary:
Purchasing periodically updates the City's Procurement Code with current practices and adjusts policy to compliment City needs. At Council Work session on June 27, 2023, staff was asked by Council to explore and develop specific procurement policy and code for meeting the City's sustainable policies. Staff built a team of representatives from Procurement, Sustainability, Fleet, Legal and City Manager's office to develop the requested policy and code.
Information:
During the past year the team have been working to develop a sustainable procurement policy and Procurement Code Manual revisions. Staff is ready to present the first amendments to the Procurement Code Manual related to sustainable procurement for financial services to the City Council for consideration in June.
These amendments contain revisions to the Procurement Code Manual for adding the new Article 32 Sustainable Procurement and revisions to Article 4 Definitions for terms relating to Article 32. The first item in the Article is Section 32.1 Financial Services and sets forth guidelines when procuring financial services. Staff will present three options to the City Council.
Option 1 – Objective and Measurable, Competitive. This option is Management Services and Purchasing recommended and aligns with state procurement rules.
Option 2 – Less Objective and Measurable, Competitive.
Option 3 – Direct Exclusion, Clear and Concise.
Upon receiving Council Direction, the amendment will be brought back to the City Council to amend the Procurement Code Manual as a Resolution at the June 4, 2024 Regular Council Meeting.
Staff will continue to work on the sustainable procurement policy and future additions to the Sustainable Procurement article.
These amendments contain revisions to the Procurement Code Manual for adding the new Article 32 Sustainable Procurement and revisions to Article 4 Definitions for terms relating to Article 32. The first item in the Article is Section 32.1 Financial Services and sets forth guidelines when procuring financial services. Staff will present three options to the City Council.
Option 1 – Objective and Measurable, Competitive. This option is Management Services and Purchasing recommended and aligns with state procurement rules.
Option 2 – Less Objective and Measurable, Competitive.
Option 3 – Direct Exclusion, Clear and Concise.
Upon receiving Council Direction, the amendment will be brought back to the City Council to amend the Procurement Code Manual as a Resolution at the June 4, 2024 Regular Council Meeting.
Staff will continue to work on the sustainable procurement policy and future additions to the Sustainable Procurement article.