Consideration and Approval of Contract:  Construction Contract for Boulder Pointe Traffic Calming Improvements.
 

1. Approve the construction contract with Summit Construction Company, LLC (“Contractor”) in the amount of $427,863.00 and a contract time duration of 180 calendar days.
2. Approve a contract allowance of $13,847.00 which is 7.5% of the Engineer’s Estimate of Probable Cost.
3. Approve Change Order Authority to the City Manager in the amount of $42,786.30 (10% of the contract amount, less allowance); and
4. Authorize the City Manager to execute the necessary documents.

The contract award of $427,863.00 is proposed to complete traffic calming improvements within the Boulder Pointe neighborhood which includes the construction of two (2) traffic circles and curb extensions along University Avenue and raised pedestrian crossings at Highland Mesa Road and Ax Handle Way and Woody Way and Ax Handle Way. Two (2) additional traffic circles on Woodland Drive, within the Pine Knoll neighborhood, are also included in this project. Construction is scheduled to begin in summer 2024, with an estimated completion by the end of the year.

 The Project is funded with $486,700.00 from the FY2023-24 and FY2024-25 Roadway, Pedestrian, Bicycle and Safety Improvements Fund (Account # 048-10-119-3518-6).

The Boulder Pointe Traffic Calming Improvements were brought to Council in December 2022 in response to a citizen petition requesting “City Council direct staff to continue working with residents to develop an expanded system of traffic calming features in Boulder Pointe.” Council ultimately directed staff to continue with the current design plan for the traffic calming improvements and bring the project to construction.

1. Approve the contract award as recommended. Approval will allow work on the Project to move forward in the summer of 2024; or 
2. Reject all bids. This action would delay the Project. If rejection occurs, possible options include:
   1. Re-solicit the Project at a later date; or
   2. Suspend or cancel the Project.

Speeding has been a concern along University Avenue in Boulder Pointe since 2007. The segment of roadway qualifies for traffic calming based on the Residential Traffic Management Guide. Staff worked closely with the neighborhood to develop the current traffic calming plans, several trials have been conducted to evaluate how the plans will mitigate speeding, and the project has been discussed at the Transportation Commission on nine (9) different occasions. The Transportation Commission approved the plans for construction in February 2023.   Woodland Drive has also had speeding concerns since 2015, and qualifies for traffic calming measures based on the Residential Traffic Management Guide. Temporary traffic circles were implemented on this roadway at Maricopa Street and Trails of the Woods, and they successfully reduced the speeds along Woodland Drive. The Woodland Drive traffic circles have been brought to the Transportation Commission in December 2020 and October 2021. A neighborhood meeting was held in September 2023 to communicate to the neighborhood that the circles would be included in the Boulder Pointe Traffic Calming Improvements project and to gather feedback on the design. The inclusion of the project with the Boulder Pointe improvements was then brought to Transportation Commission in October 2023. The Woodland Drive traffic circles are included in the Boulder Pointe Traffic Calming Improvements project to save costs on construction and mobilization.    In the Summer of 2023, the project was advertised through the City’s Job Order Contractors (JOCs). Proposals received were twice the project budget and therefore the proposals were rejected. In order to find a more competitive bid, an Invitation for Bids (IFB) solicitation was pursued.   The Purchasing section posted an IFB solicitation for construction on January 29, 2024, on the PlanetBids.com website. There were two (2) bids received on the opening date of February 27, 2024 (bid summaries are identified in the Expanded Financial Considerations section below). After reviewing all bids received, Staff determined that Summit Construction Company, LLC as the lowest responsive and responsible bidder.

Sustainable, Innovative Infrastructure: Provide, manage, and maintain effective infrastructure for multimodal and active transportation
Deliver outstanding services to residents through a healthy, well-maintained infrastructure system

Policy T.1.3. Transportation systems are consistent with the place type and needs of people.
Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
Policy T.5.1. Provide accessible pedestrian infrastructure with all public and private street construction and reconstruction projects.

DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.

Not Applicable.