Consideration and Approval of Contract:  Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall.
 

1. Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall in a total amount not to exceed $122,360.00; and
2. Authorize the City Manager to execute the necessary documents.

The City hired three Police Aides to provide security at City Hall, Downtown Library, and East Side Library. One Police Aide position was assigned to City Hall, the second at the Downtown Library, and the third position was considered a rover visiting the East Side Library and other City facilities to provide a security presence.  This contract for protective services will supplement the coverage for the Downtown Library on weekends, security coverage during operating hours of the East Side Library, and provide backup when the Police Aides are out of the office.  This need for contractual protective services will decline as the City continues to add Police Aide positions to address security within City facilities.

The initial Contract for provided services with Sedona Protective Services, LLC, an Arizona Limited Liability Company d/b/a Southwest Protective Services for the City's Parks locations, was approved by Council on September 7, 2021, item 12.A. The City staff requested to utilize the existing Contract to piggyback services at City Hall and the Libraries. This Amendment will allow staff at use the existing contract as a cooperative contract for services. 

The security services is budgeted within Facilities Maintenance in account 001-06-152-0510-3 and funded with any saving from vacancies with the authorized police aide positions.  

This is an amendment to a contract that went to council for approval on September 7, 2021, item 12.A.

1. Approve the Contract Amendment for Services with Southwest Protective Services; or
2. Do not approve the Contracts for Services that would provide security and patrolling services and direct Staff how to proceed.

The City of Flagstaff conducted a competitive and open procurement process through Invitation For Bids Solicitation No. 2021-28 that resulted in Contract No. 2021-28 with Sedona Protective Services, LLC, an
Arizona Limited Liability Company d/b/a Southwest Protective Services. The City of Flagstaff Procurement department has verified the cooperative purchase contract as valid.
 

• Livable Community: Provide amenities and activities that support a healthy lifestyle
• High Performing Governance: Serve the public by providing high quality customer service
• Safe and Healthy Community

None

None

None