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9.A.

City Council Meeting - FINAL

Meeting Date:: 06/04/2024
Co-Submitter:: Scott Overton
From:: Sam Beckett, Public Works Streets Section Director

TITLE:

Consideration and Approval of Contract: Purchase of two (2) 10-Wheel Snowplow Dump Trucks from RWC Group LLC

STAFF RECOMMENDED ACTION:

Approve the equipment purchase for two (2) 2025 International HX520 SFA Heavy Duty plow trucks from RWC Group, LLC in the amount of $782,210.11 through cooperative purchase contract #CTR069476 with the Arizona Department of Administration, State procurement office and;
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Public Works - Streets Section is responsible for the timely snow plowing and added ice traction response on our City owned transportation network. Response to snow events is critical to maintain the safest travel possible on City streets. These trucks are replacements to existing Streets trucks that have far past met their sustainable life with the city. These 10-wheel trucks are also key in summer maintenance operations for dirt road repair, shoulder work, asphalt/pothole repair and general material hauling. In recent years these trucks have been critical to the success of our flood mitigation efforts and debris removal. The trucks have been recommended and approved by the Fleet Management Committee (FMC) and Budget Committee for the requested action.

Financial Impact:

Project Name: Two (2) Streets 10-wheel Plow Trucks
Cost: $782,210.11
Account Number Budgeted: 040-06-161-0614-6-4401
FY Budgeted Amount: $620,000.00. Due to inflation and updated emissions equipment the price for each truck has increased. The remaining fund capacity of $162,210.11 is in GL 040-06-162-3073-6-4443
Funding Source: Highway User Revenue Funds (HURF)

Policy Impact:

Snow operations are a substantial element of the Streets work program. The City's Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the plowing of snow for over 700 lane miles of City owned roadways. This operation can last a few days to over a week depending on the snow event or weather conditions. In addition to plowing, we use this equipment to apply traction assistance product. In summer months this truck is used in a dump truck capacity for hauling operations. This equipment directly supports City policy to provide snow plowing for City owned roadways along with summer maintenance operations.

Previous Council Decision or Community Discussion:

Options and Alternatives to Recommended Action:

N/a

Background and History:

The Purchasing section has reviewed the competitively solicited cooperative purchase options available and confirmed that the Arizona Department of Transportation (ADOT) conducted a competitive and open procurement process through Request for Proposal Solicitation No. BPM005536 that resulted in Contract No. CTR069476 with RWC International LTD. This contract has been verified as valid and appropriate for the purchase of the specified vehicles and presents the best value to the City.

Connection to PBB Priorities and Objectives:

Provide, manage, and maintain effective infrastructure for multimodal and active transportation

Connection to Regional Plan:

N/A

Connection to Carbon Neutrality Plan:

These trucks align with the City's goal to produce less carbon emissions while still providing the highest levels of service to our community. These new trucks have advance emissions systems as well as diesel exhaust particulate filter design to significantly reduce carbon out put.

Connection to 10-Year Housing Plan:

N/A

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