Consideration and Approval of Contract: Professional services contract for the Wastewater Treatment Facilities Master Plan in the amount of $792,160.
 

1. Approve the Professional Services Contract with Hazen and Sawyer for the completion of the Treatment Facilities Master Plan in the amount of $792,160.
2. Authorize the City Manager to execute the necessary documents.

This contract will allow for engineering services in the development of the City’s Treatment Facilities Master Plan to address near and long-term management of wastewater and biosolids produced at the Rio de Flag Water Reclamation Facility (RDFWRF) and the Wildcat Hill Water Reclamation Facility (WHWRF).
 

Project Name: Wastewater Treatment Facilities Master Plan
Cost: $792,160.00
Account Number Budgeted: 203-08-375-3564-0-4421
FY Budgeted Amount: $746,231.00
Account Number Budgeted: 203-08-375-3235-0-4466
FY Budgeted Amount: $265,000.00
Grant Funded: N/A
Funding Source: Wastewater Fund

Council had previously approved the FY 2024 and 2025 Capital Improvement 5-Year Plan and authorized the FY 2024 and FY 2025 budget for this project.

1. Approve the Professional Services Contract Contract No.: 2024-40 in the amount of $792,160.00 as recommended; or
2. Reject the award and provide additional direction to Staff.  This option would delay the start of the Wastewater Treatment Facilities Master Plan.

Purchasing staff posted a Request for Statement of Qualifications (RSOQ) solicitation for engineering professional services to the City of Flagstaff’s PlanetBids Website on October 18, 2023. On November 15, 2023, the City received three (3)  Statements of Qualifications from Engineering Consultant Firms. A six-member Selection Committee consisting of City Staff and one outside Construction Consultant, reviewed and evaluated the statements.  Based upon the numerical scoring of the SOQs, the Selection Committee identified the most qualified Firm to perform the engineering professional services for the Project and recommended to commence negotiations for a scope and fee proposal to be provided by Hazen and Sawyer. Final scores of all firms are as followed:
 

Hazen and Sawyer	588.55
Black and Veatch	520.27
Carollo	519.88

 

 

Safe & Healthy Community: Foster a safe, secure, and healthy community. Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system.

• Goal PF.2.: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
• Goal WR.3: Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measure.
• Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services.
• Goal WR.6: Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region.
• Goal CD.1. Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure

BE-3: Reduce energy use in existing buildings
WS-1: Improve water infrastructure and expand on water reuse 
HS-4: Improve the resilience of public infrastructure and City facilities

The Treatment Facility Master Plan supports Water Services mission: "To professionally and cost-effectively provide water, wastewater, and stormwater services that the present and future environmental, health, and safety needs of the community."