Consideration and Approval of Contract:  First Amendment to the Cooperative Purchase Contract with AT&T Corp. in the amount of $179,721.45 to add three additional 9-1-1 telephone systems to the emergency communications center.
 

1. Approve the First Amendment to the Cooperative Purchase Contract with AT&T Corp. in the amount of $179,721.45 to add three additional 9-1-1 telephone systems to the emergency communications center; and
2. Authorize the City Manager to execute the necessary documents.

Flagstaff Police Department (FPD) has been designated by the Arizona Department of Administration Office (ADOA) of Grants and Federal Resources Office State 9-1-1 Office as the System Administrator for all Primary Service Answering Points (PSAPs) in Coconino County. Those PSAPs include the Flagstaff Police Department, Williams Police Department, Page Police Department, Grand Canyon National Park, and Glen Canyon National Park.

As the System Administrator, FPD is responsible for submitting 9-1-1 system operating bills to the ADOA Office of Grants and Federal Resources Office State 9-1-1 Office. FPD is also responsible for submitting call statistics and required reports to the State for the PSAP's within Coconino County. FPD will be utilizing the Next Gen 9-1-1 Call System and Equipment to allow citizens to submit pictures and videos to 9-1-1. The AT&T Corp Cooperative Purchase Contract will assist with call transcription, build a stronger infrastructure with better redundancy to reduce the instances of 9-1-1 lines going down due to minor infrastructure issues, and allow more call routing if the dispatch center should need to evacuate. 

The ADOA State Procurement Office prepared a Request for Proposal, Solicitation #BPM003444 for the AZ Strategic Enterprise Technology Office for the State NG911 Program for Call-Handling Equipment. AT&T Corp was awarded the contract. The initial Cooperative Purchase Contract with AT&T Corp authorized the City of Flagstaff the ability to purchase the Next Gen 9-1-1 Call System and Equipment in the amount of $2,340,156.05 for a term of five (5) years. In the 2024 grant, the Flagstaff Police Department was provided funds to purchase three extra 911 telephone systems. The cost of the three extra telephones is $179,721.45. The City of Flagstaff will receive a 100% reimbursement from the State of Arizona 9-1-1 office of both the initial Cooperative Purchase Contract and this First Amendment.

Project Name: AT&T Next Gen 911 services
Cost: $2,519,877.50 over five years. This includes the current contract with the three additional telephone systems. 
Account Number Budgeted: 001-04-062-6246-2-4211.
FY Budgeted Amount: $1,000,000.00
Grant Funded: Yes 100%
Funding Source: ADOA Office of Grants and Federal Resources Office State 9-1-1 Office

The initial Cooperative Purchase Contract with AT&T Corp. to provide Next Gen 9-1-1 services was approved by the City Council on July 3,2023, for $2,340,156.05.

1. Approve the First Amendment to the Cooperative Purchase Contract with AT&T Corp for the Next Gen 9-1-1 Call System and Equipment in the amount of $179,721.45 which will be reimbursed by the State of Arizona 9-1-1 office; or
2. Decline the Cooperative Purchase Contract. This option is not recommended by staff as it will result in not receiving a 100% grant reimbursement and not updating the current 9-1-1 system as is necessary.

• Flagstaff Police Department has been designated the Sytem Administrator for all the PSAPs in Coconino County.
• Arizona Department of Administration, State Procurement Office prepared a Request for Proposal, Solicitation #BPM003444 for the AZ Strategic Enterprise Technology Office for the State NG9-1-1 Program for Call-Handling Equipment.
• AT&T Corp was selected for the award and provided quotes for each PSAP. 
• City needs to authorize authorize the amendment to the contract and purchase order to AT&T in the amount of $179,721.45 for three additional 9-1-1 telephone systems.
• The amendment with AT&T needs to be for the full five (5) years.
• The ADOA Office of Grants and Federal Resources Office State 9-1-1 Office will reimburse the city for the full amount of the 9-1-1 telephone systems.

Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community: Providing public safety services with resources, staff & training responsive to the community’s needs.

Regional Plan
Goal NH. 1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff Region.

Carbon Neutrality Plan
DD-2: Assist in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members.

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