8.A.
City Council Meeting - FINAL
- Meeting Date:
- 10/15/2024
- Co-Submitter:
- Brian Gall
- From:
- Miciela Sahner, Administrative Specialist
TITLE:
Consideration and Approval of Contract: Airport Custodial Services Contract with Pinnacle Janitorial, Inc., not to exceed the budgeted amount of $156,000 annually for the Term of the Contract.
STAFF RECOMMENDED ACTION:
- Approve the Airport Custodial Services Contract with Pinnacle Janitorial, Inc., not to exceed the budgeted amount of $156,000 annually for the Term of the Contract; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Flagstaff Pulliam Airport is currently contracted with a custodial service provider that was contracted under a 2018 Request for Proposals (RFP) for City-wide custodial services, with the current and final extensions set to expire in the near future. The City solicited a new Request for Proposal (2024-102) for custodial services specific to the Flagstaff Pulliam Airport, which is in need of such services. As part of this Airport Custodial Services Contract, the custodial services will be provided at the Airport terminal building and restrooms in City-owned aircraft storage hangars. Through this solicitation process and the evaluation of the contractors that submitted proposals, staff is recommending the selection of Pinnacle Janitorial, Inc. to provide custodial services. The term of the Contract is for five (5) consecutive years, with two (2) additional, one (1)-year optional renewals thereafter. The cost of the Contract for the initial five (5) year term is an amount not to exceed $780,000, as budget is available.
Financial Impact:
Project Name: Airport Custodial Services Contract
Cost: Per the fee schedule attached to the contract, yearly cost for services total $111,520
Account Number Budgeted: 221-07-221-0883-0-4233
FY25 Budgeted Amount: $156,000
Grant Funded: No
Funding Source: Airport Fund
Cost: Per the fee schedule attached to the contract, yearly cost for services total $111,520
Account Number Budgeted: 221-07-221-0883-0-4233
FY25 Budgeted Amount: $156,000
Grant Funded: No
Funding Source: Airport Fund
Policy Impact:
To provide a clean and presentable City facility for use by both the public and City employees.
Previous Council Decision or Community Discussion:
On November 6, 2018, Council approved prior custodial services contracts for two service providers for all City facilities, including the Flagstaff Pulliam Airport.
Options and Alternatives to Recommended Action:
- Approve Airport Custodial Services Contract; or
- Do not approve and:
- Instruct staff to provide internal custodial services; or
- Re-solicit the Request for Proposals for Airport custodial services.
Background and History:
The current custodial service contract was set to expire in May 2024 and was extended via an amendment to the contract in order to allow time to complete the procurement and negotiate the new contracts. The Airport Custodial Services Contract attached to this staff summary provides a detailed breakdown of the service to be provided to the airport, including the frequencies, service levels, timings and functions for each service.
The City received a total of four proposals for airport custodial services. An evaluation committee consisting of representatives of various City divisions and one outside representative reviewed and scored the proposals. The evaluation scoring resulted in Pinnacle Janitorial, Inc. being the highest-scoring proposer.
The Procurement staff ran a formal solicitation through a request for statement of qualifications on PlanetBids from 6/15/2024 to 7/17/2024. Published on 6/29/2024 to 7/6/2024 in the Arizona Daily Sun. The solicitation pulled four responsive proposals. A team of six evaluators scored the proposals to determine which firm was most qualified to work with the City. The following is the final scoring. Pinnacle Janitorial, Inc. was determined to be the most advantageous contractor to work with Flagstaff Pulliam Airport in this project.
Pinnacle - 1292
Just Right Cleaning - 1124
CBN Cleaning - 1114
OneStop - 715
Some history regarding the selected Contractor is provided below: Pinnacle Janitorial, Inc. was founded in 1994, in Flagstaff, Arizona. In their proposal, Pinnacle Janitorial, Inc. described utilizing two tools to help provide proactive service and maintain customer focus; reporting, tracking and training materials, and inventory management.
The City received a total of four proposals for airport custodial services. An evaluation committee consisting of representatives of various City divisions and one outside representative reviewed and scored the proposals. The evaluation scoring resulted in Pinnacle Janitorial, Inc. being the highest-scoring proposer.
The Procurement staff ran a formal solicitation through a request for statement of qualifications on PlanetBids from 6/15/2024 to 7/17/2024. Published on 6/29/2024 to 7/6/2024 in the Arizona Daily Sun. The solicitation pulled four responsive proposals. A team of six evaluators scored the proposals to determine which firm was most qualified to work with the City. The following is the final scoring. Pinnacle Janitorial, Inc. was determined to be the most advantageous contractor to work with Flagstaff Pulliam Airport in this project.
Pinnacle - 1292
Just Right Cleaning - 1124
CBN Cleaning - 1114
OneStop - 715
Some history regarding the selected Contractor is provided below: Pinnacle Janitorial, Inc. was founded in 1994, in Flagstaff, Arizona. In their proposal, Pinnacle Janitorial, Inc. described utilizing two tools to help provide proactive service and maintain customer focus; reporting, tracking and training materials, and inventory management.
Connection to PBB Priorities and Objectives:
None.
Connection to Regional Plan:
- Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
- Policy T.10.1. Maintain and expand Flagstaff Pulliam Airport as an important link to the national air transportation system.
Connection to Carbon Neutrality Plan:
None.
Connection to 10-Year Housing Plan:
None.