15.B.
City Council Meeting - FINAL
- Meeting Date:
- 01/05/2016
- From:
- Randy Whitaker, Project Manager
Information
TITLE:
Consideration and Adoption of Ordinance No. 2016-01: An ordinance authorizing the acquisition of certain real property for use as a public right-of-way for a Roundabout at the Switzer Canyon Drive-Turquoise Drive intersection.
RECOMMENDED ACTION:
At the January 5, 2016 City Council Meeting
1) Read Ordinance No. 2016-01 by title only for the first time
2) City Clerk reads Ordinance No. 2016-01 by title only for the first time (if approved above)
2) City Clerk reads Ordinance No. 2016-01 by title only for the first time (if approved above)
At the January 19, 2016 City Council Meeting
3) Read Ordinance No. 2016-01 by title only for the final time
4) City Clerk reads Ordinance No. 2016-01 by title only for the final time (if approved above)
5) Adopt Ordinance No. 2016-01 Read Ordinance
5) Adopt Ordinance No. 2016-01 Read Ordinance
Executive Summary:
This property acquisition is for a Highway Safety Improvement Program (HSIP) grant project so the property acquisition must be in compliance with Federal Highway Administration (FHWA) process and regulations. The project is at the point in the process where the City can proceed with the necessary property acquisition. The ordinance is the first step. It authorizes the acquisition of the property, up to and including condemnation, if necessary. We will next obtain Title Reports, Appraisals, Legal Descriptions and negotiate with the property owners. The construction of the roundabout is scheduled to begin Spring of 2017.
Financial Impact:
There is approximately 6,637 square-feet of fee title property that will need to be acquired from four (4) separate parcels. See attachment for parcel number, address and ownership. Appraisals have not been obtained but the Project Assessment used $7.00 per square foot for a total of $46,459. Other costs associated with the property acquisition, such as hiring a right-of-way consultant, title reports, appraisals and legal descriptions add $102,555 for a total of $149,014. There is $177,000 in the FY15/16 Transportation Tax, Traffic Signal Program budget (account 040-05-112-3055-6-4432) that will be used for the property acquisition.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
Has There Been Previous Council Decision on This:
Yes – Original IGA/JPA was approved on June 14, 2011 and Amendment One on June 11, 2012.
Options and Alternatives:
1) Approve the ordinance
2) Reject the ordinance - If the property is not obtained and the project is not completed the City would have to reimburse FHWA for any costs already occurred.
2) Reject the ordinance - If the property is not obtained and the project is not completed the City would have to reimburse FHWA for any costs already occurred.
Background/History:
The original project scope in 2011 was to do an assessment and construct either a roundabout or a signal at the Lone Tree / Zuni and the Switzer Canyon / Turquoise intersections. After the Project Assessment was completed in 2013 the estimated cost of a roundabout at each intersection allowed only one of the intersections to be constructed. The Switzer Canyon / Turquoise intersection is being constructed due to a greater benefit / cost ratio.
The roundabout design is 60% complete and the environmental clearances have been obtained. At this point the City can proceed with the property acquisition necessary for the project. There is $177,000 in the FY15/16 Transportation Tax, Traffic Signal Program budget that will be used for the property acquisition.
This is a federal funded grant project so the property acquisition must be in compliance with federal regulations. Given the strict federal regulations the City has entered into an agreement with a consultant, Tierra Right-of-Way, to obtain the property. The City will also need to enter into other agreements with companies for the Title Reports, Appraisals and Legal Descriptions. Tierra right-of way will provide total services to acquire the property with minimal direction from the City but if an impasse is reached with any of the property owners the City will need to start condemnation action. The condemnation process is not in Tierra’s scope of work.
The roundabout design is 60% complete and the environmental clearances have been obtained. At this point the City can proceed with the property acquisition necessary for the project. There is $177,000 in the FY15/16 Transportation Tax, Traffic Signal Program budget that will be used for the property acquisition.
This is a federal funded grant project so the property acquisition must be in compliance with federal regulations. Given the strict federal regulations the City has entered into an agreement with a consultant, Tierra Right-of-Way, to obtain the property. The City will also need to enter into other agreements with companies for the Title Reports, Appraisals and Legal Descriptions. Tierra right-of way will provide total services to acquire the property with minimal direction from the City but if an impasse is reached with any of the property owners the City will need to start condemnation action. The condemnation process is not in Tierra’s scope of work.
Key Considerations:
The 2013 grant eligibility letter and the 2011 IGA/JPA between the City and ADOT does not reflect the current project estimate. The City will be submitting a revised grant eligibility request to ADOT and in the near future Staff will be presenting for Council approval an amended IGA/JPA.
Expanded Financial Considerations:
The project is not a “percentage based” or “matching fund” basis but the total project cost minus a fixed grant amount was used to determine the City’s contribution.
Below is the different phases of the project and cost for each phase:
Alternative Assessment $126,927 Completed 2013
Design $372,164
Property $149,014
Construction $1,742,747
Total $2,390,852
The past and estimated future total project cost is $2,390,852. The Grant’s share is $1,795,000 and the City’s share is $595,852. The City’s share has been and will continue to be funded by Transportation Tax, Traffic Signal Program FY15-18.
Community Benefits and Considerations:
The ADOT 2008 “Safety Component of the FMPO RTP Update” found an abnormally high pattern of angle crashes at the Switzer / Turquoise intersection. The report points to inadequate traffic control as a probable contributing cause. A roundabout is an effective means of reducing the number of and the severity of angle crashes.
Community Involvement:
Inform
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.