6.C.
City Council Draft Agenda
- Meeting Date:
- 11/05/2024
- Co-Submitter:
- Justin Cuevas
- From:
- Sam Beckett, Public Works Streets Section Director
TITLE:
Consideration and Approval of Contract: Cooperative Purchase Contract with Empire Southwest, LLC for the purchase of two (2) 2024 CAT AWD Motor Graders in an amount not to exceed $868,457.73.
STAFF RECOMMENDED ACTION:
- Approve the Cooperative Purchase Contract with Empire Southwest, LLC for the purchase of two (2) 2024 Caterpillar 140 AWD Motor Graders in an amount not to exceed $868,457.73; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Streets Section is responsible for the ongoing maintenance of our local transportation network. The Streets Section has a road grader fleet for use in road grading activities and snow operations. A reliable grader fleet is essential to meet the community expectations and service maintenance of our dirt road inventory and the snow operations tasked with clearing the 700 lane miles of transportation infrastructure during winter events. The request is to bolster our existing fleet by 2 road graders to address the community's physical infrastructure growth and demand for timely service, especially during snow operations neighborhood services.
Financial Impact:
Project Name: Purchase of 2- CAT Motor Graders from Empire Southwest, LLC
Cost: $868,457.37
Account Number Budgeted:040-06-161-0614-6-4401, Remaining balance to be utilized from the previously budgeted Mini EV Road Sweeper which cannot be obtained at this time.
FY Budgeted Amount: $700,000 in 040-06-161-0614-6-4401 plus $250,000 in 040-06-161-0611-6-4401 that was originally budgeted of the Mini EV Road Sweeper
Grant Funded: No
Funding Source: Highway User Revenue Funds (HURF)
Cost: $868,457.37
Account Number Budgeted:040-06-161-0614-6-4401, Remaining balance to be utilized from the previously budgeted Mini EV Road Sweeper which cannot be obtained at this time.
FY Budgeted Amount: $700,000 in 040-06-161-0614-6-4401 plus $250,000 in 040-06-161-0611-6-4401 that was originally budgeted of the Mini EV Road Sweeper
Grant Funded: No
Funding Source: Highway User Revenue Funds (HURF)
Policy Impact:
Snow operations are a substantial element of the Streets work program. The City's Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the plowing of snow for over 700 lane miles of City owned roadways. This operation can last a few days to over a week depending on the snow event or weather conditions. This equipment directly supports City policy to provide snow plowing for City owned roadways along with daily operations from dirt road maintenance to asphalt repair and in an emergency, debris removal. These machines are a versatile asset that will expand the capabilities of the work we do for years to come. In addition to this, one of the outgoing motor graders will transition to Landfill Operations to help them increase their services which will continue a successful partnership between divisions.
Previous Council Decision or Community Discussion:
No
Options and Alternatives to Recommended Action:
N/A
Background and History:
The City of Tucson conducted a competitive and open procurement process through a Request for Proposal Solicitation No. 212816 that resulted in Contract No. 212816-01 with Empire Southwest, LLC. The City of Flagstaff Purchasing Section has verified the cooperative purchase contract as valid, appropriate and presents the best value to the City.
Connection to PBB Priorities and Objectives:
High Performing Governance - Serve the public by providing high quality customer service
Sustainable and Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well-maintained infrastructure system
Sustainable and Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well-maintained infrastructure system
Connection to Regional Plan:
N/A
Connection to Carbon Neutrality Plan:
| DD-2 | Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. |
| HS-4 | Improve the resilience of public infrastructure and City facilities. |
Connection to 10-Year Housing Plan:
N/A