Consideration and Approval of Contract:  Award the Design-Build Services Agreement for the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center to Loven Contracting, Inc. 
 

1. Approve the Design Build contract to Loven Contracting, Inc. for the construction of the Montalvo Science, Technology, Engineering and Mathematics (STEM) Education Community Center in an amount not to exceed $2,400,000; and
2. Authorize the City Manager to execute the necessary documents.

The property located at 2230 E. Spruce Ave is a former fire station site located adjacent to the Joel Montalvo baseball complex.  The former fire station was deemed to be at the end of public use and service and has sat empty and underutilized for many years.  In early 2020, discussions about a Science, Technology, Engineering and Mathematics (STEM) Edcuation Community Center Project occurred, leading to the development of a facility concept.  Additional due diligence, involving building analysis by Public Works, Sustainability and an outside construction consultant resulted in concurrence of a complete demolition of the existing structure.  Funding for this project comes from the General Fund resources which were made available through the American Rescue Plan act from the revenue replacement category.  A preliminary concept and thorough review in Community Development has been completed using the site planning process.  During that process, supporting infrastructure, site plan engineering, landscape planning and overall concept approvals were obtained.  The issuance of a Request of Statement of Qualifications (RSOQ) seeking firms interested in the design and delivery of a STEM project at the site was opened in the Summer of 2024.  

Today's action is to consider and approve the result of solicitation 2024-138 and approve the Design-Build Services Agreement with Loven Contracting, Inc., in an amount not to exceed $2,400,000.  Once the master agreement is approved, there will be a series of Guaranteed Maximum Price (GMP) contract amendments that clearly define delivery scope, costs and timelines to perform.  Each GMP is unique to a scope and often bundled as the project progresses through delivery until final acceptance of the project by the city.

Project Name: Montalvo STEM Education Commnuity Center
Construction Cost: $2,400,000.00
Account Number Budgeted: 001-09-402-6321-1-4435 and 001-09-402-6321-1-4421 
FY Budgeted Amount: $2,400,000.00 Construction and $335,011.00 Design 
Funding Source: American Rescue Plan Act (ARPA) Pub. L. No. 117-2 

Council Budget Retreats and direction has been provided previously.  Sunnyside Neighborhood Association has been active in occasional updates. 
 

1. Reject all proposals and decline to enter into the Design-Build Services Agreement and refer the item back to staff for an alternative solicitation.
2. Do not proceed with the delivery of this project and provide staff with alternative direction or guidance on the site use or funding allocations. 
3. Continue to negotiate the terms or conditions with respondent based on City Council feedback or direction. 

The City of Flagstaff Procurement Department and Project Manager solicited a Request for Statement of Qualifications - Design Build on PlanetBids. This was published July 20th & August 3rd, 2024, in Arizona Daily Sun, open on PlanetBids from July 7th to August 16th, 2024. A group of evaluators from the City and one County staff evaluated the submission and decided to move forward with request to award Loven Contracting, Inc. 

1.  Ensure City facilities, services, and programs are accessible for all residents and representative of Flagstaff’s diverse community.
2. Support the community’s social infrastructure needs; assist those partner organizations that provide services the City does not.
3. Enhance relationships between the development community, the City, and Flagstaff residents.
4. Create a welcoming community through partnerships, resilient neighborhoods.
5. Provide amenities and activities that support a healthy lifestyle.
6. Work with regional partners that provide equitable and inclusive educational and cultural opportunities for Flagstaff residents of all ages.

1. Goal CC.5. Support and promote art, science, and education resources for all to experience.
2. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places.
3. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
4. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
5. Goal NH.6. Neighborhood conservation efforts of revitalization, redevelopment, and infill are compatible with and enhance our overall community character.

 

IR-3	Plan for changes to recreation, reduce emissions, and respond to the impacts of climate change on current Parks and Recreation facilities and operations.

FS-1	Reduce or remove natural gas usage in municipal buildings

CE-2	Increase renewable energy installations and usage in new buildings.

IR-2	Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs.

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