Discussion on Scope of Work for Lived Black Experience Program Procurement
 

During the fiscal year 2020-21 budget process, City Council designated funding to assist the City and community with discussions and outreach related to the history the black community experience in Flagstaff and to develop and implement strategies to further awareness.  The City identified a service partner to help deliver the program in August of 2020.  On August 18, 2020, Council discussed a Future Agenda Item Request for a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation.  On December 1, 2020, Council adopted the Flagstaff's Lived Black Experience Strategic Plan (attached).  The Lived Black Experience program has been running for four fiscal years.  Staff is seeking a multi-year agreement which due to the amount anticipated for the contract, this requires a formal procurement.  As this is a Council requested program, staff is seeking Council input for the Scope of Work related to the Request for Proposals (RFP) to assure the new contract will meet the Council expectations.   Staff will present the scope of work and provide edits based on Council direction to be included in the RFP.  

Staff is preparing a Request for Proposals (RFP) for a community organization to deliver services that are in alignment with the Flagstaff's Lived Black Experience Strategic Plan that was adopted by Council on December 1, 2020.  As part of the program the community organization will development of a series of programs, educational outreach and focus groups aimed at creating an open dialog with the Black community of Flagstaff, and the broader Flagstaff community, in order to make positive impact within the Flagstaff Black community with the goal is to inspire conversation, collaboration, and community action policy to both address the concerns of the Black community and work toward the betterment and benefit of all of Flagstaff.

Staff has developed a draft Scope of Work based on previous contract awards related to this program and is seeking the Council's input prior to releasing the RFP.  The current draft Scope of Work includes these 8 sections:
A. Capacity Building – Board Development
B. Social and Criminal Justice
C. Representation and Preservation
D. Black Youth Perspectives and Concerns
E. Race, Space and Segregation
F. Health Subcommittee
G. Economic Inclusion and Impact
H. Lived Black Experience Service Deliverables

With Council direction, staff will complete the procurement of services and will seek Council award of a contract at the September 16, 2025 Council Meeting.