7.D.
City Council Meeting - FINAL
- Meeting Date:
- 06/17/2025
- Co-Submitter:
- Sam Beckett
- From:
- Jarrett Nelson, Public Works Sr. Project Manager
TITLE:
Consideration and Approval of Contract: Cooperative Contract for the Public Works Streets Equipment Barn Design with DLR Group Inc., in the amount of $402,237.00
STAFF RECOMMENDED ACTION:
- Approve a cooperative contract with DLR Group to design the Public Works Streets equipment barn/transportation center for $402,237.00; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
The Public Works Campus at 3200 West Route 66 was originally constructed in 2017/2018. The facility is home to public works sections including (Administration, Facilities, Fleet, Solid Waste, and Streets). The campus is planned to have included additional buildings built as needed and as funding allows. The Streets barn will house $30M worth of diverse equipment including graders, loaders, pavers, rollers, and trucks. Much of the equipment is utilized for snow operations and the current outside storage requires operators to clear snow and ice off equipment prior to beginning work. In addition to the safe and secure storage of equipment the new facility may allow Streets to build an interim Transportation Operations Center (TOC) and fully house the traffic signal and streetlight programs. This cooperative contract with DLR Group will allow the streets barn building to be designed and provide an estimated cost for construction. Once the building design is completed, funding can be obtained, and the building can be constructed.
Financial Impact:
Project Name: Public Works Streets Equipment Barn Design
Cost: $402,237.00
Account Number Budgeted: 040-06-162-3276-6-4421
FY Budgeted Amount: $300,000 in FY2025-26 and $175,000 in FY2026-27
Grant Funded: No
Funding Source: Highway User Revenue Fund
Cost: $402,237.00
Account Number Budgeted: 040-06-162-3276-6-4421
FY Budgeted Amount: $300,000 in FY2025-26 and $175,000 in FY2026-27
Grant Funded: No
Funding Source: Highway User Revenue Fund
Policy Impact:
The award of the cooperative contract to DLR Group will authorize the design of the public works Streets equipment barn. This building will help the Streets team protect the fleet and improve overall operational efforts.
Previous Council Decision or Community Discussion:
No
Options and Alternatives to Recommended Action:
1. Not approve the cooperative contract with DLR Group to design the public works streets barn for $402,237.00.
2. Provide direction to Public Works to write a scope of work for a formal solicitation to procure through alternative processes.
3. Do not proceed with the project at this time.
2. Provide direction to Public Works to write a scope of work for a formal solicitation to procure through alternative processes.
3. Do not proceed with the project at this time.
Background and History:
In 2018 Public Works opened the doors to the new Core Services campus at 3200 W. Route 66. Public Works moved their core services facility from a 4-acre campus in the downtown area to a 40-acre campus on Old Route 66. This move was made possible by a voter-approved bond providing funding for the property and the new facility to be built.
In consideration of our campus build out goals, Public Works reached out to design firms on various agency cooperative contracts. Public Works worked with the City’s Purchasing Section to review the agency contracts, and they were able to secure a cooperative contract for design services to build the Public Works/Streets barn. The City will utilize Pinal County agency’s cooperative Contract #204226ROQ for On-Call Architectural Services to provide a design plan set of the Public Works/Streets Equipment barn.
In consideration of our campus build out goals, Public Works reached out to design firms on various agency cooperative contracts. Public Works worked with the City’s Purchasing Section to review the agency contracts, and they were able to secure a cooperative contract for design services to build the Public Works/Streets barn. The City will utilize Pinal County agency’s cooperative Contract #204226ROQ for On-Call Architectural Services to provide a design plan set of the Public Works/Streets Equipment barn.
Connection to PBB Priorities and Objectives:
The maintenance of the transportation system is a critical part of “high performing governance” that supports not only community members but first responders to deliver their services and is a high priority in PBB.
Connection to Regional Plan:
Transportation and Public Infrastructure - Deliver quality community assets providing support to Public Works operations that maintain the city infrastructure.
Connection to Carbon Neutrality Plan:
N/A
Connection to 10-Year Housing Plan:
N/A