9.C.
City Council Meeting - FINAL
- Meeting Date:
- 07/01/2025
- From:
- David Pedersen, Capital Improvements Project Manager
TITLE:
Consideration and Approval of Contract: Change Order Number 7 with Peak Engineering, Inc. in the amount of $1,044,595.00 and add 1,096 calendar days for the work associated with completing the engineering design for the JWP Extension.
STAFF RECOMMENDED ACTION:
- Approve Change Order Number 7 with Peak Engineering, Inc. in the amount of $1,044,595.00;
- Add 1,096 calendar days to the design services contract; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
Change Order Number 7 will compensate Peak Engineering, Inc. and their sub consultants, to complete engineering design, meetings with City and property owners, as well as construction phase services, which will retain the design engineer during construction of the JWP Extension.
Financial Impact:
Funding for Change Order Number 7, $1,044,595.00, will come from account 048-10-117-3369-6-4441 which is funded by Proposition 419. Proposition 419 was approved by voters in November 2018 and has authorized funding of $8,950,000 for FY2025-26.
Policy Impact:
There are no policy impacts.
Previous Council Decision or Community Discussion:
The JW Powell Extension Project has been before City Council thirteen times in the past seven years.
- 25 October 2016 (Council Work Session) - Discussion on Infrastructure and Public Facilities Planning and Engineering in the John Wesley Powell Boulevard area.
- 6 February 2018 (Council Meeting) - Award of contract to Peak Engineering for design and planning services.
- 24 April 2020 (Council Budget Retreat) - JW Powell Blvd Extension discussed during the Capital Programming update.
- 27 October 2020 (Council Work Session) – Land Use Framework and engineering design update shared for the original alignment.
- 5 October 2021 (Council Meeting) – Project update and Change Order 4 approved by Council.
- 31 March 2022 (Five-Year Summary Retreat) – JW Powell Blvd Extension discussed in project prioritization.
- 22 April 2022 (Council Budget Retreat) – JW Powell Blvd Extension discussed during the Capital Programming update.
- 28 June 2022 (Council Meeting) – Council direction sought on proposed alignment for new roadway.
- 7 July 2022 (Council Meeting) – Council finalized proposed alignment for new roadway.
- 30 May 2023 (Council Meeting) – Project update and discussion on Specific Plan and Scope of Change Order 5.
- 9 April 2024 (Council Meeting) – Project update.
- 8 October 2024 (Council Meeting) – Project update.
- 3 December 2024 (Council Meeting) – Development Agreements discussion.
Options and Alternatives to Recommended Action:
- Approve Change Order Number 7 with Peak Engineering, Inc;in the amount of $1,044,595.00 and add 1,096 calendar days as recommended; or
- Reject Change Order Number 7, which will delay or cancel the project.
Background and History:
On 20 February 2018, City Council approved the contract with Peak Engineering, Inc. for the John Wesley Powell Area Specific Plan Study to develop a Specific Plan to guide the future private development of public infrastructure, utilities and public facilities (schools, fire/police stations, libraries, parks, etc.).
In November 2018, voters approved Proposition 419 which allocated funding for roadway and bike and pedestrian improvements along the future John Wesley Powell Boulevard extension.
On 27 October 2020, City Staff and the JW Powell Design Team presented an update to City Council regarding the current design work and the Land Use Framework.
On 28 January 2021, the JW Powell Design Team conducted a corporate meeting with the small-parcel property owners and consequential one-on-one meetings with small-parcel property owners who requested to meet regarding specifics to their respective parcels. Starting in May 2021, the JW Powell Design Team began to meet with the large-parcel property owners individually.
On 28 June and 7 July 2022, City Council, along with copious community input, selected the final alignment for the new JWP roadway extension. The final alignment shifts the alignment to the west and out of the South Fourth Street corridor.
In January 2025, the City entered into three separate Development Agreements (CDR, Little America, and Elk Ridge LLC) allowing for the right-of-way to move forward with engineering design with construction thereafter.
In November 2018, voters approved Proposition 419 which allocated funding for roadway and bike and pedestrian improvements along the future John Wesley Powell Boulevard extension.
On 27 October 2020, City Staff and the JW Powell Design Team presented an update to City Council regarding the current design work and the Land Use Framework.
On 28 January 2021, the JW Powell Design Team conducted a corporate meeting with the small-parcel property owners and consequential one-on-one meetings with small-parcel property owners who requested to meet regarding specifics to their respective parcels. Starting in May 2021, the JW Powell Design Team began to meet with the large-parcel property owners individually.
On 28 June and 7 July 2022, City Council, along with copious community input, selected the final alignment for the new JWP roadway extension. The final alignment shifts the alignment to the west and out of the South Fourth Street corridor.
In January 2025, the City entered into three separate Development Agreements (CDR, Little America, and Elk Ridge LLC) allowing for the right-of-way to move forward with engineering design with construction thereafter.
Connection to PBB Priorities and Objectives:
Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs.
Connection to Regional Plan:
Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process.
Connection to Carbon Neutrality Plan:
The JWP Extension will provide new commutes and multimodal connections to the southeast portion of our community. The new roadway connection will provide another corridor to connect Fourth Street to Lake Mary Road.
Connection to 10-Year Housing Plan:
The JWP Extension will open access to new developments and additional housing units.
Connection to Division Specific Plan:
Deliver outstanding services through a healthy environment, resources, and infrastructure.