9.D.
City Council Meeting - DRAFT
- Meeting Date:
- 04/05/2016
- From:
- Karl Eberhard, Comm Design & Redevelopment Mgr
Information
TITLE:
Consideration and Approval of Contract: Programmatic Agreement - Housing Programs - State Historic Preservation Office
RECOMMENDED ACTION:
1) Approve: Programmatic Agreement Between the City of Flagstaff and the Arizona State Historic Preservation Office Regarding the Community Development Block Grant (CDBG) and Community Development Block Grant – Recovery (CDBG-R) Programs; and 2) Authorize the City Manager to execute the Agreement.
Executive Summary:
The agreement allows the Historic Preservation Officer to make determinations regarding the impact of specific housing rehabilitation work on the historical integrity of the homes in the program. Without the agreement each house must be reviewed by staff and submitted to SHPO for approval. The agreement streamlines the process which saves staff time and allows for quicker processing and reduced wait by the clients.
The City first entered into this agreement with the State Historic Preservation Office (SHPO) in 2011 for a term of five years. It has been tremendously successful for SHPO and the City, reducing paperwork, saving time, and saving money. SHPO has come to trust the determinations of the City of Flagstaff Historic Preservation Officer and is in agreement that the term of the agreement can and should be changed to "indefinite". Since the contract is technically expiring before a revision could be accomplished, it is proposed as a new contract with all points identical to 2011 programmatic agreement except the term is changed to "indefinite".
The City first entered into this agreement with the State Historic Preservation Office (SHPO) in 2011 for a term of five years. It has been tremendously successful for SHPO and the City, reducing paperwork, saving time, and saving money. SHPO has come to trust the determinations of the City of Flagstaff Historic Preservation Officer and is in agreement that the term of the agreement can and should be changed to "indefinite". Since the contract is technically expiring before a revision could be accomplished, it is proposed as a new contract with all points identical to 2011 programmatic agreement except the term is changed to "indefinite".
Financial Impact:
The City will experience a small reduction in expenses related to the due diligence for federal spending on the Owner Occupied Housing Rehabilitation Program. Prior to the agreement staff was required to perform, or have performed, an analysis of the property and proposed work. This was then provided to SHPO and the project could not commence until approval was received or the prescribed wait period had passed. With the agreement in place this step is unnecessary in most situations and thus it saves staff time and minor costs associated with historical analysis, small document preparation and mailings.
Connection to Council Goal and/or Regional Plan:
5) Explore and adopt policies to lower the costs associated with housing to the end user
Has There Been Previous Council Decision on This:
The nearly identical programmatic agreement was entered into in 2011.
Options and Alternatives:
1. Authorize the City Manager to execute the Agreement (recommended).
2. Direct staff to seek desired modifications to the Agreement.
3. Do not authorize the City Manager to execute the Agreement.
2. Direct staff to seek desired modifications to the Agreement.
3. Do not authorize the City Manager to execute the Agreement.
Background/History:
Please find attached the 2011 Staff Report and Programmatic Agreement for background information.
Community Involvement:
Choose which of the following that applies and REMOVE ALL OTHERS:
Inform
Consult
Involve
Collaborate
Empower
Inform
Consult
Involve
Collaborate
Empower