Consideration and Approval of Cooperative Contract:  Contract with General Acrylics of Phoenix, Arizona to replace the Nova Pro-Court XP - Synthetic Court Overlayment System on three (3) tennis courts at McPherson Park in the amount of $113,643.87.

Approval of this contract will allow General Acrylics of Phoenix, Arizona to replace the Nova Pro-Court XP - Synthetic Court Overlayment System at McPherson Park through a cooperative purchase agreement with Mohave Educational Services. Currently, this overlayment system is in place on the courts and due to normal wear and tear it has reached its useful life and cannot be extended. This overlayment system has been in place for sixteen (16) years.

Cooperative Purchasing Agreements between Mohave Educational Services and its members, like the City of Flagstaff, have been established under the Arizona procurement rules and code for use of contracts. The attached contracted price list from General Acrylics, which includes highlighted items related to the tennis court resurfacing project, is a result of Mohave’s Invitation for Bid #15O-1106 - Tennis and Related Sports Courts (on file in purchasing). These contracted prices are available to the City through its cooperative purchasing agreement with Mohave.
 

This project is budgeted in FY2016 in the Parks Section operating capital budget in account number 001-06-155-0561-5-4433 in the amount of $120,000. 

COUNCIL GOAL:
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics

REGIONAL PLAN:
Recreation:
Goal REC. 1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails

No; This is the first time it has come before Council for a decision.

1. Award contract as recommended
2. Not award the contract and replace the synthetic overlayment system

The existing three (3) tennis courts currently have the Pro-Court XP system in place and have exceeded our expectations for longevity and reduced maintenance costs. This surface has been in place since FY 2000 with the expected life of ten (10) years and it is now going on sixteen (16) years. Currently, the synthetic grass fibers have been worn down to the backing and seams are coming apart that cannot be repaired  resulting in unsafe playing conditions and complaints about the condition of the courts. 

The reason for action is to allow the City to purchase the Nova Pro-Court system from General Acrylics utilizing a cooperative purchasing agreement through  Mohave Educational Services Contract #150-GA13-020.

The Pro-Court XP system comes with a five (5) year conditional warranty. The warranty is attached below.

When considering the replacement of this system, the current quality, performance and useful life of the existing system weighed heavily in the decision to use this product again. The advancements in technology have greatly improved since the manufacture of the existing product and there is no reason not to expect that same level of longevity and performance.

 The Nova Pro-Court system will provide a safe court surface, which improves the playability of the courts and reduces complaints from all users.

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