9.C.
City Council Meeting - FINAL
- Meeting Date:
- 03/22/2016
- Co-Submitter:
- Damian Gallegos
- From:
- Barney Helmick, Airport Director
Information
TITLE:
Consideration and Approval of Contract: Approve contract with Buffalo Fence for Airport Security Gates to replace three vehicle access gates and the control units at the Flagstaff Airport.
RECOMMENDED ACTION:
Approve the contract with Buffalo Fence with the lowest bid of $77,556.10.
Executive Summary:
In 2015, the airport replaced one sliding chain-link vehicle access gate and controllers at the airport with new controllers and a chop style gate. The existing gates and controllers were failing. This new style of gate was a change to see if it would work better with our Flagstaff winter conditions.
An RFP was posted on January 25, 2016 for three weeks closing on February 12, 2016. The RFP stated that we were looking to replace the remaining three vehicle gates and affiliated controllers at the airport with gates that match the first gate replaced in 2015. These gates are necessary because they will provide consistent equipment throughout the airport.
Three parties responded to the RFP; Liberty Fence, American Fence, and Buffalo Fence. All bids were reviewed and Buffalo Fence was chosen.
An RFP was posted on January 25, 2016 for three weeks closing on February 12, 2016. The RFP stated that we were looking to replace the remaining three vehicle gates and affiliated controllers at the airport with gates that match the first gate replaced in 2015. These gates are necessary because they will provide consistent equipment throughout the airport.
Three parties responded to the RFP; Liberty Fence, American Fence, and Buffalo Fence. All bids were reviewed and Buffalo Fence was chosen.
Financial Impact:
The project cost is $77,556.10 for three new gates which includes all installation costs. The FY2016 budget for this project is $120,000 in account 221-07-221-0883-0-4405.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
6) Provide a well-managed transportation system.
REGIONAL PLAN:
Chapter X - Transportation, Goal T,2, Policy T2.2 Consider new technologies in new and retrofitted transportation infrastructure.
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
6) Provide a well-managed transportation system.
REGIONAL PLAN:
Chapter X - Transportation, Goal T,2, Policy T2.2 Consider new technologies in new and retrofitted transportation infrastructure.
Has There Been Previous Council Decision on This:
Funding for this project was approved in the 2015/2016 budget by City Council.
Options and Alternatives:
Option 1: Replace the gates to prolong the life of our airport infrastructure. The existing gates and controllers continue to fail and need constant upkeep. The replacement gates are a chop style gate that work better in winter conditions.
Option 2: Don't replace the gates. If we don't replace the gates and controllers we will be looking at increased maintenance cost, reduced security, and possible function failure.
Option 2: Don't replace the gates. If we don't replace the gates and controllers we will be looking at increased maintenance cost, reduced security, and possible function failure.
Background/History:
The current airport gates are deteriorating and need to be upgraded. The bidder, Buffalo Fence, worked on the previous gate that was replaced in 2014 and they were the lowest bidder with a total bid of $77,556.10. Attached is the bid tabulation form and a copy of the contract.
Key Considerations:
We feel confident with the quality of gate we will receive from Buffalo Fence and they were the lowest bid at $77,556.10.
Expanded Financial Considerations:
None
Community Benefits and Considerations:
This project will replace failing airport infrastructure and prolong the life of our equipment that will continue to ensure the airport, as a public facility, is safe and reliable.
Community Involvement:
Inform.
Expanded Options and Alternatives:
None