9.C.
City Council Meeting - FINAL
- Meeting Date:
- 02/17/2026
- Co-Submitter:
- Nathan Naliborski
- From:
- Jen Brown, Public Works Section Director - Facilities & Fleet
TITLE:
Consideration and Approval of Cooperative Purchase Contract: With PFVT Motors, LLC d/b/a Peoria Ford, in the amount of $111,956.61 for the purchase of a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Management Services; Emergency Management.
STAFF RECOMMENDED ACTION:
- Approve Cooperative Purchase Contract with PFVT Motors, LLC d/b/a Peoria Ford ("Peoria Ford"), in the amount of $111,956.61 for the purchase of a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Management Services; Emergency Management; and
- Authorize the City Manager to execute the necessary documents.
Executive Summary:
Fleet is requesting City Council approval of the Cooperative Purchase Contract to authorize the purchase of one 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and one 2026 Ford F150 XLT Hybrid 4x4 for Emergency Services.
Procurement Staff did verify and confirm the State of Arizona (ADOT) Contract CTR059322 is valid and can be used for this purchase.
- The F-150 Hybrid, intended for Emergency Management, will be purchased through Peoria Ford using a Cooperative Purchase Contract (CTR059322 - AZ STATE) and includes a hybrid powertrain, with a total cost of $56,303.62 including taxes and fees.
- The F-250, intended for Water Services operations, will be purchased through Peoria Ford using a Cooperative Purchase Contract (CTR059322 - AZ STATE) is currently in stock and ready for delivery, with a total cost of $55,652.99 including taxes and fees.
Procurement Staff did verify and confirm the State of Arizona (ADOT) Contract CTR059322 is valid and can be used for this purchase.
Financial Impact:
Project Name: Purchase Contract with Peoria Ford for a 2026 Ford F250 Super Duty 4x4 Crew Cab for Water Services and a 2026 Ford F150 XLT Hybrid 4x4 for Emergency Management.
Cost: $111,956.61
Account Number Budgeted:
Funding Source: General Fund & Water Services - Drinking Water
Cost: $111,956.61
Account Number Budgeted:
- Emergency Management: 001-02-039-0114-1-4401
- Water Services: 202-08-303-1053-0-4401
Funding Source: General Fund & Water Services - Drinking Water
Policy Impact:
The Ford F-150 hyhrid for Emergency Management is a planned replacement for a 2006 Ford F-150 and aligns with the City’s fleet replacement policy. The existing vehicle was recently involved in a single-vehicle collision, with no fault attributed to Emergency Management, and is due for replacement based on age and condition. The Ford F-250 truck for Water Services supports an approved supervisor position and is required to provide the employee with a City vehicle to perform assigned duties. Both requests are consistent with adopted fleet policies and operational needs.
Previous Council Decision or Community Discussion:
None.
Options and Alternatives to Recommended Action:
- Do not approve the Cooperative Purchase Contract with Peoria Ford; or
- Provide alternative procurement direction to staff and discuss further with end users.
Background and History:
The City maintains a structured fleet replacement and right-sizing process to ensure vehicles are safe, reliable, and aligned with operational needs while supporting sustainability goals where feasible. Emergency Management’s existing Ford F-150 truck, placed into service in 2006, has reached the end of its useful life and was further impacted by a single-vehicle collision, with no fault attributed to Emergency Management. Replacement of this vehicle was reviewed and approved by the Fleet Management Committee as part of the FY 26 budget process.
As part of this review, electric vehicle options were discussed with Emergency Management staff and evaluated in coordination with Fleet and sustainability objectives. Due to the nature of Emergency Management operations, which may require 24-hour response capability and long-distance travel with limited charging availability, an electric vehicle was determined to be operationally impractical at this time. To balance operational reliability with sustainability considerations, a hybrid Ford F-150 was selected to reduce fuel consumption and emissions while maintaining required response capability.
Water Services has recently added a supervisor position which requires a dedicated City vehicle to support daily field operations. Electric vehicle options were similarly reviewed. Water Services supervisors routinely respond to field calls and unplanned site visits that require extended range and immediate availability. An internal combustion engine vehicle was determined to be the most appropriate option to meet these operational demands. The Water Services vehicle request was reviewed and vetted by the Fleet Management Committee and approved as part of the FY 2025-2026 budget.
As part of this review, electric vehicle options were discussed with Emergency Management staff and evaluated in coordination with Fleet and sustainability objectives. Due to the nature of Emergency Management operations, which may require 24-hour response capability and long-distance travel with limited charging availability, an electric vehicle was determined to be operationally impractical at this time. To balance operational reliability with sustainability considerations, a hybrid Ford F-150 was selected to reduce fuel consumption and emissions while maintaining required response capability.
Water Services has recently added a supervisor position which requires a dedicated City vehicle to support daily field operations. Electric vehicle options were similarly reviewed. Water Services supervisors routinely respond to field calls and unplanned site visits that require extended range and immediate availability. An internal combustion engine vehicle was determined to be the most appropriate option to meet these operational demands. The Water Services vehicle request was reviewed and vetted by the Fleet Management Committee and approved as part of the FY 2025-2026 budget.
Connection to PBB Priorities and Objectives:
High-Performing Governance: Serve the public by providing high-quality customer service. Be an inclusive employer of choice by providing employees with the necessary tools, training, support, and compensation.
Safe and Healthy Community: Provide public safety services with resources, staff, and training responsive to the community’s needs.
Safe and Healthy Community: Provide public safety services with resources, staff, and training responsive to the community’s needs.
Connection to Regional Plan:
None.
Connection to Carbon Neutrality Plan:
None.
Connection to 10-Year Housing Plan:
None.
Connection to Division Specific Plan:
None.