Consideration and Approval of Contract: First Amendment to Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services.
 

1. Approve the First Amendment to the Consultant Services Contract with ATL, Inc. d/b/a CMT Technical Services in an amount of $150,000; and
2. Authorize the City Manager to execute the necessary documents.

ATL, Inc. d/b/a CMT Technical Services ("CMT Technical Services") has been providing materials testing consultant services for the City of Flagstaff under a Consultant Services Agreement since February 20, 2025. Material testing services include quality assurance for all permitted City infrastructure improvements, is managed by the City Engineer, and reports directly to assigned City staff. This First Amendment will add an additional year to the term of the Consultant Services Agreement and an additional cost of $150,000. By adding $150,000 to the cost of the Consultant Services Agreement, the threshold value of this contract will exceed $100,000, thereby requiring City Council approval under the City Charter.

Project Name: First Amendment to Consultant Services Agreement
Cost: $150,000.00
Account Number Budgeted: 001-10-123-0314-4-4206
FY2025-26 Budgeted Amount: $192,000
Grant Funded: No
Funding Source: General Fund - Engineering Permit Fee

Council approved a contract with CMT Engineering Laboratories on May 21, 2019. That contract expired in 2025 and was replaced with a one-year contract, which is now being extended for an additional year to allow for a formal solicitation to be completed.  

1. Approve the First Amendment to the Consultant Services Agreement, as recommended; or
2. Reject the First Amendment and provide additional direction to staff. This option would impact the ability of the City to perform quality assurance testing for infrastructure improvements.

The elimination of the City's in-house materials testing personnel and laboratory in 2014 intimated the need to hire a private sector firm. The current contract with the private sector firm will end soon and needs to be extended and more funding to be agreed to. The Purchasing team is currently working on a formal solicitation to establish a long-term contract with the awarded firm. 

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