9.B.
City Council Meeting - DRAFT
- Meeting Date:
- 06/21/2016
- Co-Submitter:
- Di Ann Butkay
- From:
- Shannon Anderson, Human Resources Director
Information
TITLE:
Consideration and Approval of Contract: Temporary Personnel Services.
RECOMMENDED ACTION:
1) Approve the proposals for the following temporary personnel agencies at the hourly rates outlined in the attached cost summary and authorize the City Manager to execute the Agreement on behalf of the City:
a) Performance Staffing
b) 22nd Century Technologies
c) Abacus Service Corp
d) Hotfoot Recruiters
Executive Summary:
City divisions may at times need temporary service personnel to fill a vacancy and/or to assist on special projects. There are two groups of temporary personnel requested 1) administrative and 2) general laborers. In addition to the jobs listed, the City reserves the right to request other job classifications at a negotiated rate if need should arise during the Agreement.
A total of six proposals were received and evaluated based on the agencies' experience and qualifications (i.e. inclusion of group one and group two, dedicated team, team's experience, government experience), method of approach (i.e. turnaround time, testing, reference, interview, training, benefits), proposed fee schedule and references. The recommendation to award to the four agencies listed above is based on their formal response to the proposal.
Human Resources previously implemented internal procedures for requesting temporary personnel that will continue to be followed. The hiring supervisor may initiate the request for temporary personnel directly to the temporary personnel agency. Human Resources may assist the hiring supervisor as needed.
A total of six proposals were received and evaluated based on the agencies' experience and qualifications (i.e. inclusion of group one and group two, dedicated team, team's experience, government experience), method of approach (i.e. turnaround time, testing, reference, interview, training, benefits), proposed fee schedule and references. The recommendation to award to the four agencies listed above is based on their formal response to the proposal.
Human Resources previously implemented internal procedures for requesting temporary personnel that will continue to be followed. The hiring supervisor may initiate the request for temporary personnel directly to the temporary personnel agency. Human Resources may assist the hiring supervisor as needed.
Financial Impact:
The temporary personnel expenditure will be charged to the appropriate division/section budget.
Year to date expenditures citywide for 2015 were $73,921.86 and in 2016 are $29,603.36.
Year to date expenditures citywide for 2015 were $73,921.86 and in 2016 are $29,603.36.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
2) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
3) Support and assist the most vulnerable
1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
2) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
3) Support and assist the most vulnerable
Has There Been Previous Council Decision on This:
No.
Options and Alternatives:
Another option would be to recruit and hire all temporary personnel in lieu of utilizing temporary personnel service agencies. The benefit of doing this would be the City would not pay administrative costs to personnel agencies for their administration. However, it would take longer to fill such vacancies due to having to recruit to find temporary personnel to do the work and the temporary personnel may be less interested in working for the City given there is only one short-term assignment versus working for a temporary personnel agency provide access to multiple short-term assignments.
Background/History:
The City solicited a request for proposal in March of 2016 for Temporary Personnel Service. The purpose and intent of the proposal was to establish one or more qualified vendor(s) to provide a variety of Temporary Personnel Services complying with all State, Federal and Local Laws (including the Americans with Disability Act, Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act, Civil Rights Act of 1991, Patient Protection and Affordable Care Act).
Key Considerations:
Six proposals were received and evaluated using the following criteria; experience and qualifications, method of approach, fee schedule and references. The review committee selected the top four (4) respondents to award; Performance Staffing, 22nd Century Technologies, Abacus Service Corp and HotFoot Recruiters The initial contract will be awarded for one (1) year with an option to extend for up to four (4) additional one year periods. Proposed fee rates shall be firm for one (1) year from date of award.
Community Benefits and Considerations:
By entering into contracts with Performance Staffing, 22nd Century Technologies, Abacus Service Corp and HotFoot Recruiter, Staff will be able to continue to provide safe, timely and cost effective services to the community.
Community Involvement:
Inform
Expanded Options and Alternatives:
Approve the contracts with Performance Staffing, 22nd Century Technologies, Abacus Service Corp and HotFoot Recruiter to provide Temporary Personnel to maintain services with minimal disruptions on an as needed basis.
Reject the recommendation to contract with Performance Staffing, 22nd Century Technologies, Abacus Service Corp and HotFoot Recruiter to provide Temporary Personnel and have staff go through a hiring process, delaying service response to citizens, or have Staff re-bid the proposal.
Reject the recommendation to contract with Performance Staffing, 22nd Century Technologies, Abacus Service Corp and HotFoot Recruiter to provide Temporary Personnel and have staff go through a hiring process, delaying service response to citizens, or have Staff re-bid the proposal.