10.B.
City Council Meeting - FINAL
- Meeting Date:
- 06/21/2016
- Co-Submitter:
- Damian Gallegos
- From:
- Walt Miller, Deputy Chief
Information
TITLE:
Consideration and Approval of Contract: Animal Shelter Services
RECOMMENDED ACTION:
- Approve the Contract with the Coconino Humane Association to provide animal shelter services for the City of Flagstaff for an annual fee of $250,000 for the initial term of three (3) years with the possibility of four (4) one year extensions upon mutual written agreement.
Executive Summary:
The Coconino Humane Association provides services to the City of Flagstaff for the acceptance of stray animals that are picked up by Animal Control Officers or brought to the shelter by private citizens. Under this contract, the Coconino Humane Association shall provide and perform animal control professional services in conformity with the National Animal Control Association (NACA) policies. The services and related programs under this contract include adoption, shelter, spaying, and neutering, licensing, vaccinations, euthanasia and community outreach.
Financial Impact:
The annual fee for these services will be $250,000. The FY2017 adopted budget totaling $250,000 for these services is in account # 001-09-402-1311-1-4273.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments
Has There Been Previous Council Decision on This:
Yes. October, 2015, Council Meeting.
Options and Alternatives:
1.) Approve the contract with the Coconino Humane Association. This contract will provide animal control professional services for the City of Flagstaff.
2.) Not approve this contract.
2.) Not approve this contract.
Background/History:
The City has contracted with the Coconino Humane Association to provide animal shelter services for approximately 16 years. The Coconino Humane Association is and always has been the only organization in Flagstaff that can provide much needed program services, including: adoption, shelter, spaying and neutering, licensing, vaccinations, euthanasia and community outreach and provide and perform these animal control services in conformity with the National Animal Control Association (NACA) policies. Over the years, when a formal competitive Request for Proposals (RFP) has been conducted, the Coconino Humane Association has been the only organization that has responded to the City's RFP. The Purchasing Department conducted a formal Request for Proposal process that opened on March 8, 2016 and closed on March 24, 2016 at 3:00pm. The Purchasing Department reached out to Second Chance as well as CHA to advise that the RFP was now open. The City of Flagstaff only received one response from Coconino Humane Association. After reviewing the proposal, negotiations began with CHA. After negotiations with CHA, the Purchasing Department was able to negotiate a contract in the amount of $250,000.00 for all twenty four proposed services.
Key Considerations:
Local Flagstaff organization animal shelter services is a critical need for the City of Flagstaff and currently, the Coconino Humane Association is the only Flagstaff organization expressing interest in providing the professional service programs we are in critical need of.
Expanded Financial Considerations:
The City of Flagstaff was able to negotiate a $40,000.00 savings from the original proposal. The Coconino Humane Association has not received an increase in their services for more than 7 years. The original proposal came in at $290,000.00 and the City of Flagstaff was able to negotiate a cost of $250,000.00.
Community Benefits and Considerations:
The City of Flagstaff benefits by having an available facility that will accept, provide shelter for and adopt stray dogs and cats.
Community Involvement:
Inform
Consult
Involve
Collaborate