Consideration and Approval of CMAR Design Phase Services Contract: Beaver Street and Dale Avenue Bundle #2 Improvements (Road Repair and Street Safety Program) Project.

• Eagle Mountain Construction, Inc. was selected through the qualifications based selection process.
• Eagle Mountain Construction, Inc. will perform CMAR Design Phase Services in coordination with the selected Design Consultant.  CMAR Design Phase Services will include but are not limited to review and input on design, constructability, subsurface utility investigations, Construction Plans, Specifications, Cost Estimates, Schedule, as well as developing the Guaranteed Maximum Price (GMP) for the project.
• Upon finalization and the future consideration presentation of the GMP to Council, Eagle Mountain Construction, Inc. will perform Construction Phase Services to deliver the construction of the project under a CMAR Construction Phase Services Contract.
• CMAR Contractor’s Design Phase services will be complete by May 2017.
• CMAR Contractor’s Guaranteed Maximum Price is anticipated to be presented to Council by June 2017.
• Construction of the project is expected to be completed by August 2018.

CMAR Design Phase Services Contract will be funded by the Road Repair and Street Safety – Utility Replacements and Overlays FY 2017 budget totaling $4,062,309.00 for Beaver Street and Dale Avenue Bundle #2 Improvements  (RR&SS) project Account (046-05-116-3345-6-4441).

 

REGIONAL PLAN:

• The RR&SS supports the Transportation goals (section T.8.6) of the City’s Regional Plan to maintain the City’s street infrastructure in a cost effective manner to ensure the safety and convenience of all users.

Yes, on November 18, 2014, Council adopted the results of the General Election held on November 4, 2014.  In the General Election voters approved a dedicated sales tax increase, Proposition 406, which included funding for road repairs and street safety improvements throughout the City of Flagstaff.  Also, Council approved and adopted the Road Repair and Street Safety - Utility Replacements and Overlays FY 2017 budget. 

• Approve the award as recommended.
• Reject approval of the award and direct staff to continue project scoping and or negotiation with the CMAR Contractor.  This option may delay the start of construction work until the 2018 construction season.

On May 1 and May 8, 2016, Purchasing solicited a Request for Statement of Qualifications (RSOQ) for a CMAR Contractor.  The RSOQ was published in the Arizona Daily Sun, and was posted to the City of Flagstaff’s Bid website on April 28, 2016.  On May 25, 2016, Purchasing received three Statements of Qualifications (SOQs) from contracting firms.  Purchasing facilitated a six-member selection committee, consisting of  five City staff and one outside contractor, to review and evaluate the statements.  Based on the evaluation scoring results of the SOQs, the selection committee recommended to award the CMAR Design Phase Services Contract to Eagle Mountain Construction, Inc. 

Eagle Mountain Construction’s SOQ demonstrated a clear recognition of the knowledge and experience of working with an engineering design consultant to design and construct a complex sequence of improvements within the Downtown area, as well as understanding the schedule of completing the work.

The Project area is located within the Downtown Flagstaff neighborhood, on N. Beaver St. from W. Columbus Ave. to W. Cherry Ave., including underground conduit lines continuing down to W. Birch Ave., and on Dale Ave. from N. Humphreys St. to N. Agassiz St.  Proposed improvements include:

• Water main extensions in Dale Ave. (Humphreys to Beaver, Beaver to Leroux, and San Francisco to Agassiz)
• Water service line replacements and fire hydrant replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz)
• Sewer main replacement in N. Beaver St. (Elm to Dale) and in Dale Ave. (Beaver to Leroux)
• Sewer service line replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz)
• Full width pavement replacement on N. Beaver St. (Columbus to Cherry)
• Edge mill and overlay on Dale Ave. (Humphreys to Agassiz)
• Replacement of select sections of sidewalk, handicap ramps, curb and gutter and driveway approaches on N. Beaver St. (Columbus to Cherry) and on Dale Ave. (Humphreys to Agassiz)
• New and relocated streetlights on N. Beaver St. (Columbus to Cherry)
• New Conduit lines on N. Beaver St. (Columbus to Birch) for future traffic signal connections between the traffic signals at W. Columbus Ave. and W. Birch Ave.
• Streetscape enhancements are not included in this Road Repair and Street Safety Initiative funded project.

The CMAR method of procurement was selected to accommodate complex sequencing of construction activities.  This contract directs the CMAR Contractor to work with the selected Design Consultant during the design phase of the project to coordinate the design, subsurface utility investigations, Schedule, Specifications, Construction Documents, as well as develop the Guaranteed Maximum Price (GMP) for the project.  The associated consideration of award of the Consultant Services Contract will be presented to Council concurrently with this contract.  The 253 calendar day duration of the CMAR Design Phase Services Contract will coincide with the proposed design phase to allow for CMAR Design Phase Services during the design phase of the project.  The design phase is expected to be completed in May of 2017.

The Beaver Street and Dale Avenue Bundle #2 Improvements (RR&SS) Project is funded by the Road Repair and Street Safety – Utility Replacements and Overlays FY 2017 budget of $4,062,309 (046-05-116-3345-6) and $3,300,000 for FY 2018.

The community benefits of this project include:

• Replacement and upgrading of aged water and sewer infrastructure to meet current standards.
  • Existing 8” PVC water main stub out, built between 1993 and 1995, will be extended on Dale Ave. (Humphreys to Beaver, Beaver to Leroux, and San Francisco to Agassiz) to accommodate current standards.
  • Water service line replacements and fire hydrant replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz).
  • Existing 8” vitrified clay sewer pipe, built in 1919, will be upgraded to the current standards in N. Beaver St. (Elm to Dale) and in Dale Ave. (Beaver to Leroux).
  • Sewer service line replacements in N. Beaver St. (Columbus to Cherry) and in Dale Ave. (Humphreys to Agassiz).
• Replacement of deteriorated street infrastructure to improve the streets ride quality.
• Sidewalk improvements and ADA compliant ramps will provide a safe place for pedestrian travel.
• Analysis of surface drainage issues and solutions will be considered to provide the street infrastructure with an extended life.
• Construction coordination with two City projects to minimize inconveniences to the downtown area and the public.

Inform, Involve, and Empower:
In November 2014, voters approved a dedicated sales tax increase to fund road repairs and street safety improvements throughout the City of Flagstaff.  The City of Flagstaff notified the public of the upcoming project in the May 2016 Cityscape.  The project is also posted on the list of proposed projects in the interactive map located under the Road Repair and Street Safety Updates on the City of Flagstaff’s Website.  There will be at least one Project Kickoff Meeting with at least, but not limited to, the following project stakeholders: City of Flagstaff stakeholders, ADOT, FUSD, NAIPTA, DBA, Flagstaff Medical Center, and all First Responders. There will also be two Public Outreach Meetings, one during the initial design phases and the other prior to construction of the project.  Eagle Mountain Construction, City staff, and the selected Design Consultant will all be in attendance at all meetings.  The CMAR contractor for the project will periodically update the property owners and residents along the project as construction progresses.

1. Approve the award as recommended.
2. Reject approval of the award and provide additional direction to staff.  This option could delay the construction start until the 2018 construction season.