9.A.
City Council Draft Agenda
- Meeting Date:
- 11/15/2016
- Co-Submitter:
- Rebecca Sayers
- From:
- Michael Abeyta, Recreation Supervisor
TITLE:
Consideration and Approval of Contract: License agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA) which outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay L. Lively Activity Center.
RECOMMENDED ACTION:
Approve the agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $67,000.
Executive Summary:
The agreement between the City of Flagstaff and Flagstaff Youth Hockey Association outlines the details for renting ice at the Jay L. Lively Activity Center. Ice time will be rented out for the purpose of games and practices.
Financial Impact:
The City of Flagstaff estimates that the Flagstaff Youth Hockey Association will pay $67,000 for ice time rental this fiscal year.
Policy Impact:
No policy impacts.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Has There Been Previous Council Decision on This:
The City Council originally approved the existing rental rates for ice time for local non-profit entities in 2013 with updates in 2014.
Options and Alternatives:
A) Approve the License Agreement as presented
B) Direct staff to revise the License Agreement
C) Not approve the License Agreement and direct staff to address ice rentals in another manner
B) Direct staff to revise the License Agreement
C) Not approve the License Agreement and direct staff to address ice rentals in another manner
Background and History:
License Agreements are coordinated each year between user groups and Jay Lively Activity Center staff with the approval of the City Attorney's Office and the Risk Manager. Most of these agreements are under $50,000 in revenue to the City and do not require Council approval. Due to the level of revenue anticipated with this agreement ($67,000), the City Attorney's Office recommended City Council approval.
Key Considerations:
Flagstaff Youth Hockey Association (FYHA) is in good standing and continues to pay their monthly invoices in a timely manner.
Community Benefits and Considerations:
The FYHA is scheduled to pay the City of Flagstaff a total of $67,087.23 for fiscal year 2017. Due to unanticipated changes in schedule, cancelations and additions of ice time are expected and will be addressed in the rental fees at that time. The FYHA is requesting additional ice time this year due to adding additional Under-16 and Under-18 programs.
Community Involvement:
Approving this contract allows children and coaches to continue utilizing ice time for games, practices, hockey camps and clinics.
Expanded Options and Alternatives:
The City of Flagstaff Jay Lively Activity Center staff continue to work closely with all user groups to divide up usable ice time in a fair manner.