10.E.
City Council Meeting - FINAL (2)
- Meeting Date:
- 12/06/2016
- Co-Submitter:
- Stacey Brechler-Knaggs
- From:
- Barney Helmick, Airport Director
TITLE:
Consideration and Approval of Contract: Airport Wildlife Hazard Assessment and Wildlife Management Plan
RECOMMENDED ACTION:
Approve the contract in the amount of $113,329 with Coffman and Associates to perform a Wildlife Assessment and updated Wildlife Hazard Management Plan with the City of Flagstaff for the Flagstaff Airport.
Executive Summary:
The purpose of this contract is to minimize the potential wildlife strikes with aircraft. Under this contract with Coffman Associates, two phases will be taken to address this issue. The first phase will have a Wildlife Hazard assessment of the Flagstaff Airport conducted by qualified airport Wildlife Biologists. The second phase will provide a Wildlife Hazard Management Plan. With the Wildlife Hazard Management Plan, qualified airport staff will begin implementation of recommended methods of reducing Wildlife attractants and other approved methods to minimize the effects of aircraft movement on the airport.
Financial Impact:
The Federal Aviation Administration (FAA) has awarded a grant for $150,000, with a City match of $7,364, and an ADOT match of $7,364 for a total grant award of $164,728. The Federal Aviation Administration also reviewed and approved the selection based on a formal Request for Statements of Qualifications (RSOQ) process for this project and the Independent Fee estimate for the costs. This project has a FY2017 budget of $164,728 in account 221-07-222-6205-0-4201.
Policy Impact:
The Federal Aviation Administration requires that public use airports have a Wildlife Hazard Management plan that is updated at least every ten years.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
6) Provide a well-managed transportation system
7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans
REGIONAL PLAN:
X. Transportation; Goal T.2, Improve transportation safety and efficiency for all modes.
6) Provide a well-managed transportation system
7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans
REGIONAL PLAN:
X. Transportation; Goal T.2, Improve transportation safety and efficiency for all modes.
Has There Been Previous Council Decision on This:
Yes, Council approved accepting the Federal Aviation Administration Grant on 9-6-16 to fund this project.
Options and Alternatives:
1.) Not approve the contract and direct staff to reject all responses to the RSOQ and re-solicit the RSOQ;
2.) Direct staff to continue negotiations with Coffman and Associates in an effort to obtain a lower fee.
Background and History:
The Flagstaff Airport performs ongoing work to minimize wildlife attraction. An 8' high fence was installed some years ago to reduce game animals entering the aircraft movement area. Food and other wildlife attractants have been removed and grass areas are managed to reduce attracting birds. In addition, staff members receive training from wildlife biologists and work with various State and Federal Agencies outside of Aviation to meet FAA requirements.
Two years ago, during the annual FAA Certification Inspection, the FAA informed the airport that the existing Wildlife Hazard Management Plan was over ten years old and would need to be updated. To complete an update of the Management Plan, however, the airport must first obtain a current Wildlife Assessment. This Assessment will identify existing and new wildlife that could have a negative impact on aircraft movement. It will also identify new methods of minimizing wildlife and aircraft hazards. Upon completion of the Wildlife Assessment, the Management Plan can be created. The FAA agreed to issuing a grant to cover 90% of the costs for the Wildlife Assessment and Management Plan.
The Purchasing Department posted a Request for Statement of Qualifications for the Airport Wildlife Hazard Assessment & Wildlife Hazard Management Plan on July 22, 2016. The RSOQ was posted until August 8, 2016 at 3:00 p.m. local time. At that time, the City of Flagstaff received a total of six responses from vendors. After scoring the proposals, Purchasing and the evaluation team determined that Coffman Associates had the highest ranking amongst the six firms. Coffman Associates was notified and asked to supply the City of Flagstaff with a detailed scope of work and estimated fee schedule. Coffman Associates returned the requested information on September 23, 2016. This information was forwarded to the FAA on September 29, 2016 and returned with the necessary changes and approved as of October 3, 2016. The requested revisions were completed by Coffman Associates and returned to the City of Flagstaff as of October 14, 2016. The independent fee estimate was requested on October 17, 2016 and we received an approval on October 20, 2016. It was then sent back to FAA to advise that is was well within the requirements. Once we received the approval from FAA, we were able to begin the staff summary.
Two years ago, during the annual FAA Certification Inspection, the FAA informed the airport that the existing Wildlife Hazard Management Plan was over ten years old and would need to be updated. To complete an update of the Management Plan, however, the airport must first obtain a current Wildlife Assessment. This Assessment will identify existing and new wildlife that could have a negative impact on aircraft movement. It will also identify new methods of minimizing wildlife and aircraft hazards. Upon completion of the Wildlife Assessment, the Management Plan can be created. The FAA agreed to issuing a grant to cover 90% of the costs for the Wildlife Assessment and Management Plan.
The Purchasing Department posted a Request for Statement of Qualifications for the Airport Wildlife Hazard Assessment & Wildlife Hazard Management Plan on July 22, 2016. The RSOQ was posted until August 8, 2016 at 3:00 p.m. local time. At that time, the City of Flagstaff received a total of six responses from vendors. After scoring the proposals, Purchasing and the evaluation team determined that Coffman Associates had the highest ranking amongst the six firms. Coffman Associates was notified and asked to supply the City of Flagstaff with a detailed scope of work and estimated fee schedule. Coffman Associates returned the requested information on September 23, 2016. This information was forwarded to the FAA on September 29, 2016 and returned with the necessary changes and approved as of October 3, 2016. The requested revisions were completed by Coffman Associates and returned to the City of Flagstaff as of October 14, 2016. The independent fee estimate was requested on October 17, 2016 and we received an approval on October 20, 2016. It was then sent back to FAA to advise that is was well within the requirements. Once we received the approval from FAA, we were able to begin the staff summary.
Key Considerations:
This project was reviewed and approved by the FAA through every step. They will also cover 90% of costs. The end result is to provide a higher level of safety for those flying in and out of Flagstaff Airport.
Community Involvement:
Inform
Consult
Involve
Collaborate
Empower
Expanded Options and Alternatives:
The size of this project will not include public input.