9.E.
City Council Meeting - FINAL
- Meeting Date:
- 04/04/2017
- From:
- Christine Cameron, Project Manager III
Information
TITLE:
Consideration and Approval of Contract: Approve the Construction Contract with Standard Construction Company, Inc. in the amount of $1,171,900.50 for the Brannen Phase II Water and Sewer Improvement Project (Project).
RECOMMENDED ACTION:
1) Approve the construction contract with Standard Construction Company, Inc. in the amount of $1,171,900.50, and a contract time of 180 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $112,000.00 (10% of the contract amount, less allowance of $53,000); and
3) Authorize the City Manager to execute the necessary documents.
2) Approve Change Order Authority to the City Manager in the amount of $112,000.00 (10% of the contract amount, less allowance of $53,000); and
3) Authorize the City Manager to execute the necessary documents.
Executive Summary:
A contract award of $1,171,900.50 to Standard Construction Company, Inc. is for completion of the Brannen Phase II Water and Sewer Improvement Project, which includes replacement of aging water and sewer mains and services, new roadway pavement, and limited sidewalk, curb and gutter. Improvements will be constructed on Brannen Avenue, Elden Street, and Colorado Street. This project is scheduled to begin in early May 2017 and last approximately 6 months. Please refer to attached context & vicinity maps.
Financial Impact:
The Brannen Phase II Project is funded by Utility Program budget appropriations in the amount of $150,000 for FY 2017 in account #202-08-370-3157-0 and $1,300,000 for FY 2018 in account #202-08-370-3362-0-4463.
Policy Impact:
• No impact.
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan:
COUNCIL GOALS:
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Has There Been Previous Council Decision on This:
City Council approved the on-call consultant contract, through which a consultant services contract for the design of the Brannen Phase II Improvement Project was established with The WLB Group, Inc.
Options and Alternatives:
1. Approve the award as recommended. Approval will allow work to move forward in calendar year 2017 or,
2. Reject all bids. This action would delay the Project. If rejection occurs, possible options Include:
a) Re-solicit the Project at a later date.
b) Suspend or cancel the project.
2. Reject all bids. This action would delay the Project. If rejection occurs, possible options Include:
a) Re-solicit the Project at a later date.
b) Suspend or cancel the project.
Background and History:
The Brannen Phase II Project is located in downtown Flagstaff and includes work on Brannen Avenue, Elden Street, and Colorado Street. The project scope includes replacement of water and sewer main and services, street asphalt reconstruction, and limited curb/gutter and sidewalk installation.
The Purchasing Section solicited for construction bids on February 6, 2017 on the City's website and on Purchasing's electronic bidding website, and was advertised in the Arizona Daily Sun on February 12 and 19, 2017. Five bids were received by the opening date of March 6, 2017 and Standard Construction Company, Inc. was determined to be the lowest responsive and responsible bidder. One bid was determined as non-responsive due to the lack of required documents. A tabulation of bids is summarized below in Expanded Financial Considerations.
The Purchasing Section solicited for construction bids on February 6, 2017 on the City's website and on Purchasing's electronic bidding website, and was advertised in the Arizona Daily Sun on February 12 and 19, 2017. Five bids were received by the opening date of March 6, 2017 and Standard Construction Company, Inc. was determined to be the lowest responsive and responsible bidder. One bid was determined as non-responsive due to the lack of required documents. A tabulation of bids is summarized below in Expanded Financial Considerations.
Key Considerations:
The existing utilities in the Brannen Neighborhood area are aging and in need of replacement. The water main was constructed in 1906 and the sewer main was constructed in 1919.The City Utilities Division has approved funding for improvements in order to reduce maintenance costs and improve service to the community. This project area also includes areas of degraded roadway which will be replaced and a block of missing sidewalk/curb/gutter, which will be completed for the community.
Community Benefits and Considerations:
Below is a summary of bids received:
Engineer's Estimate - $1,106,270.70
Standard Construction Company - $1,171,900.50
KEAR Civil Corporation - $1,363,330.00
Seller's and Sons, Inc. - $1,465,710.25
McDonald Brothers Construction - $1,507,029.80
The Brannen Phase II Project is funded by Utility Program budget appropriations in the amount of $150,000 for FY 2017 in account #202-08-370-3157-0 and $1,300,000 for FY 2018 in account # 202-08-370-3362-0-4463.
Engineer's Estimate - $1,106,270.70
Standard Construction Company - $1,171,900.50
KEAR Civil Corporation - $1,363,330.00
Seller's and Sons, Inc. - $1,465,710.25
McDonald Brothers Construction - $1,507,029.80
The Brannen Phase II Project is funded by Utility Program budget appropriations in the amount of $150,000 for FY 2017 in account #202-08-370-3157-0 and $1,300,000 for FY 2018 in account # 202-08-370-3362-0-4463.
Community Involvement:
The community benefits of this project include updated utility mains and services and improved road and pedestrian facilities.
Expanded Options and Alternatives:
In October 2015, City staff mailed an informational flyer describing the project and inviting the community to a Public Open House to learn about the project and provide feed back. Staff held the open house on November 16, 2015 in City Hall. City Capital staff has also been conducting one-on-one contact through the neighborhood and will continue to coordinate the construction work and schedule throughout the duration of the project.