Consideration and Approval of the First Amendment to the Intergovernmental Agreement – An amendment to the Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for a second Court Information Systems (IS) Specialist.  

An IGA for one Court IS Specialist position was adopted on November 6, 2002.  This Court IS Specialist is responsible for orientation for all employees in the basic desktop automation tools and provides for the day-to-day computer hardware, software and networking support issues at the Superior Court, Clerk of Superior Court, Justice Courts, and Municipal Courts throughout Coconino County. 
 
Having one Court IS Specialist is no longer sufficient to meet the growing needs of all the Courts throughout Coconino County.  For us to continue to maintain technology support to courts in a timely and efficient manner, the parties are requesting approval of this First Amendment to this IGA between the City of Flagstaff and Coconino County to include a second Court IS Specialist.  The addition of a second Court IS Specialist will increase customer service, better equip courts within Coconino County to address system and technology issues in a timely and efficient manner and allow attention to current and future technology related projects.



 

The second Court IS Specialist position will be funded 100% through Coconino County (including Employee Related Expenses) and there will be no financial impact to the City of Flagstaff.  Included in the First Amendment is a new funding schedule. 
 
The purpose of having the second Court IS Specialist with the City of Flagstaff is to keep consistency with the job description and duties of the first Court IS Specialist as outlined in the current IGA.

Council Goals:
     #1 - Invest in our employees and implement retention and attraction strategies
Strategic Plan Priority:
     #1 - Provide exceptional service
     #2 - Invest in our people

The City Council approved the original IGA for the Court IS Specialist position on October 15, 2002, and it was adopted by all parties on November 6, 2002.

Not approving the First Amendment to the IGA will mean that we would need to continue with the support of one Court IS Specialist who serves all courts throughout Coconino County and reduce future expectations based on the lack of local resources.

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The approval of the First Amendment to the IGA and the hiring of the second Court IS Specialist will provide for automated system support in a timely and efficient manner.  Beyond the first Court IS Specialist, the nearest support is located in Phoenix which often results in a significant delay until an issue may be resolved.  The lack of resources at a local level will affect the ability to maintain service levels and technology related projects moving forward.

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Informational only