11.E.
City Council Meeting - FINAL
- Meeting Date:
- 06/20/2017
- From:
- Charity Lee, Real Estate Manager
Information
TITLE:
Consideration and Approval of Lease Agreement: Between the City of Flagstaff (Lessee) and Hufford, Horstman, Mongini, Parnell and Tucker, PC., an Arizona Professional Corporation (Lessor)
RECOMMENDED ACTION:
Approve the lease which will provide office space for City Staff to implement the Comprehensive Parking Management Plan.
Executive Summary:
Staff recommends that City Council approve a lease for office space at 120 North Beaver Street to implement the Comprehensive Parking Management Plan.
Rental space includes:
Rental space includes:
- A public window for customers to obtain parking permits and other parking related business.
- A private office for the Parking Manager.
- Space to immediately accommodate four (4) Parking Aides with the capacity for a total of eight (8) employees.
- Downtown location, desirable for implementation and enforcement of the parking program.
- Space requires no remodeling.
Financial Impact:
- Rent $1500 per month plus $150 per month for utilities.
- ParkFlag was created as an enterprise fund, the rent would come directly from the parking revenue and would not be supported by other City funding.
- The FY 2018 budget of $24,000 for this lease is in account 061-07-231-0892-6-4241.
Policy Impact:
none
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan:
CODE COMPLIANCE
Achieve comprehensive and equitable code compliance.
Achieve comprehensive and equitable code compliance.
Has There Been Previous Council Decision on This:
Council approved Resolution 2016-01 to adopt the Comprehensive Parking Management Plan on January 19, 2016.
Options and Alternatives:
1. Approve the Lease Agreement
2. Do not approve the Lease Agreement (this option is not recommended as there is currently no space for the additional employees to work at current City facilities).
2. Do not approve the Lease Agreement (this option is not recommended as there is currently no space for the additional employees to work at current City facilities).
Background and History:
Staff first considered City-owned buildings for spacing needs. City Hall, 101 Cherry Avenue and 216 West Phoenix Avenue were reviewed and evaluated. None of these spaces were able to meet the needs of the parking program. The location at 120 N. Beaver Street meets all of the space requirements, requires no remodeling, has a low lease rate and is in a desirable location to implement and enforce the Parking Management Plan.
Key Considerations:
ParkFlag will be sharing the office space with the Flagstaff Downtown Business Alliance; this proposes a level of synergy. The City's lease is independent from any other landlord/tenant agreements that may be for the same space and is not subject to change due to change in tenancy.