14.E.
City Council Meeting - FINAL
- Meeting Date:
- 06/20/2017
- From:
- Charity Lee, Real Estate Manager
Information
TITLE:
Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value)
RECOMMENDED ACTION:
At the June 20th Council Meeting
1) Read Ordinance No. 2017-20 by title only for the first time
2) City Clerk reads Ordinance No.2017-20 by title only (if approved above)
At the July 5th Council Meeting
3) Approve Intergovernmental Agreement with Arizona Board of Regents;
4) Read Ordinance No. 2017-20 by title only for the final time
5) City Clerk reads Ordinance No. 2017-20 by title only (if approved above)
6) Adopt Ordinance No. 2017-20
1) Read Ordinance No. 2017-20 by title only for the first time
2) City Clerk reads Ordinance No.2017-20 by title only (if approved above)
At the July 5th Council Meeting
3) Approve Intergovernmental Agreement with Arizona Board of Regents;
4) Read Ordinance No. 2017-20 by title only for the final time
5) City Clerk reads Ordinance No. 2017-20 by title only (if approved above)
6) Adopt Ordinance No. 2017-20
Executive Summary:
The proposed Intergovernmental Agreement (IGA) with Northern Arizona University (NAU) will memorialize and describe several past, present and future transactions between the parties wherein valuable consideration is, has, or will be exchanged in order to build a better community. A draft IGA is attached for review. The City Council and NAU may each propose changes to the attached draft IGA. City staff hopes to present a final IGA for adoption at the July 5, 2017 Council meeting.
City Obligations:
1. City will convey to the Arizona Board of Regents (2) alleyways, a portion of Humphreys Street, and a portion of Verde Street.
2. City will pay for 50% of the improvement of a portion of Humphreys Street.
3. City will pay for costs of adding a northbound lane on Milton Road along NAU frontage north of a future CVS pharmacy, assuming City enters into a Development Agreement with CVS.
4. City will be responsible for design, construction and funding of a sandstone "Northern Arizona University" sign.
5. City is responsible for maintenance of City-owned poles and lamps along Pine Knoll Drive, and paying for the energy costs for the poles and lamps.
NAU Obligations:
1. Arizona Board of Regents will convey to the City:
3. NAU will pay for the energy that serves NAU's newly installed light poles in Franklin Avenue and maintain the light poles.
4. NAU will maintain the sidewalk and landscaping in the City right-of-way of Pine Knoll Drive.
City Obligations:
1. City will convey to the Arizona Board of Regents (2) alleyways, a portion of Humphreys Street, and a portion of Verde Street.
2. City will pay for 50% of the improvement of a portion of Humphreys Street.
3. City will pay for costs of adding a northbound lane on Milton Road along NAU frontage north of a future CVS pharmacy, assuming City enters into a Development Agreement with CVS.
4. City will be responsible for design, construction and funding of a sandstone "Northern Arizona University" sign.
5. City is responsible for maintenance of City-owned poles and lamps along Pine Knoll Drive, and paying for the energy costs for the poles and lamps.
NAU Obligations:
1. Arizona Board of Regents will convey to the City:
- A public access easement for a portion of Humphreys Street (south of Butler Avenue).
- A public utility easement along a portion of Humphreys Street, Dupont Avenue, an alley in Block 158 of the Normal School Addition subdivision and Ellery Avenue.
- A public utility easement along University Drive.
- Approximately 1.5 acres along Lone Tree Road (for widening the road) near the NAU Campus.
- A public utility easement along Lone Tree Road (contingency Item if easement is needed before the transfer of 1.5 acres).
3. NAU will pay for the energy that serves NAU's newly installed light poles in Franklin Avenue and maintain the light poles.
4. NAU will maintain the sidewalk and landscaping in the City right-of-way of Pine Knoll Drive.
Financial Impact:
1. City will pay 50% of the improvement of a portion of Humphreys Street, (estimated cost to be determined).
2. City will pay for a new sandstone "Northern Arizona University" sign, (estimated cost to be determined).
3. City will exchange approximately1.4 acres of land (public rights-of-way and alleys which currently have limited City use) for approximately1.5 acres of land of substantially equal value (for widening Lone Tree Road near NAU campus).
4. City will pay for costs related to adding a northbound lane along NAU frontage on Milton Road north of a future CVS pharmacy (to relieve traffic congestion), if City enters into a Development Agreement with CVS (estimated cost to be determined, may be up to $200,000).
5. City will no longer need to pay for ongoing maintenance of those public rights-of-way being transferred to NAU.
2. City will pay for a new sandstone "Northern Arizona University" sign, (estimated cost to be determined).
3. City will exchange approximately1.4 acres of land (public rights-of-way and alleys which currently have limited City use) for approximately1.5 acres of land of substantially equal value (for widening Lone Tree Road near NAU campus).
4. City will pay for costs related to adding a northbound lane along NAU frontage on Milton Road north of a future CVS pharmacy (to relieve traffic congestion), if City enters into a Development Agreement with CVS (estimated cost to be determined, may be up to $200,000).
5. City will no longer need to pay for ongoing maintenance of those public rights-of-way being transferred to NAU.
Policy Impact:
None
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan:
TOWN & GOWN
Enhance relationships between the City and institutions of higher education.
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Enhance relationships between the City and institutions of higher education.
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Has There Been Previous Council Decision on This:
No. By way of background, the City entered into an IGA with NAU in 2005 related to sharing costs for construction of the High Country Conference Center. In 2010 there were discussions of drafting an amendment to the IGA to provide for several improvements to roads and/or exchanges of property. However, this amendment was not completed in the wake of the Great Recession.
Options and Alternatives:
1: Approve the IGA as will be presented on July 5, 2017 and Ordinance No. 2017-20.
2. Suggest modifications to the IGA and/or Ordinance No. 2017-20.
3. Do not approve the IGA, and do not approve Ordinance No. 2017-20.
2. Suggest modifications to the IGA and/or Ordinance No. 2017-20.
3. Do not approve the IGA, and do not approve Ordinance No. 2017-20.
Background and History:
The Normal School Addition Subdivision Plat dedicated all streets and alleys to the public. The Arizona Board of Regents (ABOR) has owned property in Block 139 and 140 of the Normal School Addition since the 1900's and acquired the remaining parcels in the 1970's and 1999 to own all of the lots in both Block 139 and 140. The Drury Inn and Conference Center were built in the early 2000's on property owned by the ABOR, however the alleys were not formally abandoned by the City. The City desires to transfer the alley to ABOR.
ABOR also owns the land which is the site of the Mountain View Dormitory, however a portion of City right-of-way known as Verde Street is located under the dorm. The right-of-way was not formally abandoned prior to the construction of the dorm. The City desires to transfer the right-of-way to ABOR.
The City previously abandoned Dupont Avenue to ABOR but did not retain a public utility easement. There are public utilities within this road as well as a portion of Humphreys Street, an alleyway, and a portion of Ellery Avenue. The easement will be recorded to protect the City's interests and public utilities within the right-of-way.
University Drive east of Milton Road was previously abandoned to ABOR and City did not retain a public utility easement. Recording of the easement will protect the City 's interest and public utilities within this street.
The University would like to own Humphreys Street to resurface and maintain the road within the University campus boundary. The City will retain an public access easement across Humphreys Street for the private property owners still residing on Humphreys Street and for emergency service vehicles. The City will also record a public utility easement prior to the transfer of the right-of-way since there are currently utilities present underground.
As additional consideration for the transfer of real property and easements by ABOR, the City has agreed to pay a portion of the cost to improve Humphreys Street and has also agreed to construct a sign for the University
University installed (3) light poles on Franklin Avenue. The University will be responsible for the maintenance and energy costs for the lights.
Pine Knoll Drive Sidewalk-Streetlight Project was completed in the summer of 2016. University will be responsible for maintaining the sidewalks and landscaping, and the City will be responsible for maintenance of the City-owned poles and lamps and paying for the energy costs.
City staff and CVS representatives have drafted a form of Development Agreement related to adding a northbound lane along NAU frontage north of a future CVS pharmacy to relieve traffic congestion; however, this is a draft and Council will need to approve any final agreement at a future public meeting.
ABOR also owns the land which is the site of the Mountain View Dormitory, however a portion of City right-of-way known as Verde Street is located under the dorm. The right-of-way was not formally abandoned prior to the construction of the dorm. The City desires to transfer the right-of-way to ABOR.
The City previously abandoned Dupont Avenue to ABOR but did not retain a public utility easement. There are public utilities within this road as well as a portion of Humphreys Street, an alleyway, and a portion of Ellery Avenue. The easement will be recorded to protect the City's interests and public utilities within the right-of-way.
University Drive east of Milton Road was previously abandoned to ABOR and City did not retain a public utility easement. Recording of the easement will protect the City 's interest and public utilities within this street.
The University would like to own Humphreys Street to resurface and maintain the road within the University campus boundary. The City will retain an public access easement across Humphreys Street for the private property owners still residing on Humphreys Street and for emergency service vehicles. The City will also record a public utility easement prior to the transfer of the right-of-way since there are currently utilities present underground.
As additional consideration for the transfer of real property and easements by ABOR, the City has agreed to pay a portion of the cost to improve Humphreys Street and has also agreed to construct a sign for the University
University installed (3) light poles on Franklin Avenue. The University will be responsible for the maintenance and energy costs for the lights.
Pine Knoll Drive Sidewalk-Streetlight Project was completed in the summer of 2016. University will be responsible for maintaining the sidewalks and landscaping, and the City will be responsible for maintenance of the City-owned poles and lamps and paying for the energy costs.
City staff and CVS representatives have drafted a form of Development Agreement related to adding a northbound lane along NAU frontage north of a future CVS pharmacy to relieve traffic congestion; however, this is a draft and Council will need to approve any final agreement at a future public meeting.
Key Considerations:
Through this agreement the City will acquire real property and easements that are necessary and beneficial to protect the City's utilities and to allow for the widening of a portion of Lone Tree Road and Milton Road.
Community Involvement:
Acquisition of property rights for the future widening of Milton Rd. and Lone Tree Road.
Expanded Options and Alternatives:
Inform.