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10.F.
City Council Draft Agenda
Meeting Date:
06/20/2017
From:
Charity Lee, Real Estate Manager

TITLE:

Consideration and Adoption of Resolution No. 2017-23:  A resolution of the Flagstaff City Council authorizing the acquisition and acceptance of easements for Old Walnut Canyon Road, and approving improvements; providing for delegation of authority, and establishing an effective date.  (Acquire and improve Old Walnut Canyon Road) 

RECOMMENDED ACTION:

1) Read Resolution No. 2017-23 by title only 
2) City Clerk reads Resolution No. 2017-23 by title only (if approved above)
3) Adopt Resolution No. 2017-23.

Executive Summary:

  • City Staff is seeking approval from City Council to acquire public rights-of-way easements and improve Old Walnut Canyon Road
  • The road currently crosses Forest Service property and private property.
  • City has received a Special Use Permit from the Forest Service to improve the road
  • City Streets and Maintenance Staff will improve the road with millings and chip seal.

Financial Impact:

City staff estimates the following expenses to be paid for with Highway User Revenue Funds:
  • Survey Costs:  $26,500 (Account No. 00-06-162-3341-6-4204)
  • Forest Service Fees:  $8,600 (Account No. 040-06-162-331-6-4204)
  • Road Work:  In FY 2017- 2018 anticipate $64,000 in City labor and equipment costs paid for through the Street and Maintenance operating budget.  In FY 2018-2019 expenditure of approximately $100,000 for a chip seal and fog coat to seal the millings.(Account No. 040-06-161-0614-6-4101 for labor)  Cost to the City is offset by not having to constantly reapply dust abatement to the road.  All labor to be performed by City Street and Maintenance Staff.

Policy Impact:

None

Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan:

TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.

Has There Been Previous Council Decision on This:

May 3, 2016, Council unanimously voted to discuss the improvement of Old Walnut Canyon Road at a future work session.

August 30, 2016 Work Session, Council directed staff to proceed with the following
  1. Obtain Easement or Special Use Permit from the Forest Service.
  2. Obtain Public Access Easement from private property owners.
  3. Install Millings, Chip Seal and Seal Coat Road.
February 28, 2017 E-session

Options and Alternatives:

Options:
1. Approve the resolution.
or
2. Do not approve the resolution and direct staff to discontinue the maintenance of Old Walnut Canyon Road.

Background and History:

  •  City has been maintaining Old Walnut Canyon Road since 1988.
  •  Non-standardized road (no curb gutter or sidewalk).
  •  No recorded access easement or right-of-way.
  •  Heavily traveled road.
  •  Current maintenance cost approximately $70,000 per year, $50,000 in material costs.
  •  Maintenance is funded through HURF (Highway User Revenue Funds) Gas tax.

Key Considerations:

Old Walnut Canyon Road is heavily traveled.  Improving the road to a higher standard will benefit the traveling public and provide assurance of continued public access rights..

Community Involvement:

The public utilize Old Walnut Canyon Road many times per day to run, bike, and to access the hiking trails.  As a result of the frequent traffic the road is in constant need of repair.  By improving the road with millings and chip seal the City will save money as a result of less maintenance required and the community will be able to access a safer road.

Private property owners have offered to donate easements to City for the road. 

Expanded Options and Alternatives:

Inform

Attachments