9.B.
City Council Meeting - FINAL
- Meeting Date:
- 09/19/2017
- From:
- Shannon Anderson, Human Resources Director
Information
TITLE:
Consideration and Adoption of Ordinance No. 2017-26: An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones.
STAFF RECOMMENDED ACTION:
1) Read Ordinance No. 2017-26 by title only for the final time
2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above)
3) Adopt Ordinance No. 2017-26
2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above)
3) Adopt Ordinance No. 2017-26
Executive Summary:
City of Flagstaff Charter Article IV, Section 5 Personnel Rules and Regulations states Council shall, by ordinance, provide for the establishment of Personnel Rules and Regulations for the purpose of regulating and controlling the appointments, promotion, demotions, discharges, and reinstatements of all officers and employees of the City, except those elected by the people, members of appointive boards and commissions and volunteers who serve without pay, and also except the City Manager, City Attorney, and the Police Judges. The Personnel Rules and Regulations adopted by City Council are comprised in the Flagstaff Employee Handbook of Regulations (“Employee Handbook”). Staff are recommending the following amendments to the Employee Handbook, which require the City Council’s consideration and approval.
On July 1, 2014 the steps were removed from the regular pay plan. This policy has been updated to reflect this change. In addition, the Employee Advisory Committee and Leadership Team would like to update the broad band pay structure to allow an employee to move to zone two after one year and move to zone three after two year of City service in the broad band. The following is a summary of the changes made to the policy:
On July 1, 2014 the steps were removed from the regular pay plan. This policy has been updated to reflect this change. In addition, the Employee Advisory Committee and Leadership Team would like to update the broad band pay structure to allow an employee to move to zone two after one year and move to zone three after two year of City service in the broad band. The following is a summary of the changes made to the policy:
- Clarify all tenure, tenure eligible and exempt employees are eligible for merit increases.
- Remove step from hiring and promotion process and replace with 12% above the minimum language.
- Clarify employees may be hired between the minimum and midpoint of zone one when in the broad band structure.
- Clarify the City Manager does not review all performance evaluations.
- Clarify the upward salary adjustments section applies to all employees.
- Clarify the employee may only move to the maximum of the new range.
- Change the rezone to after one year in zone one and two years in zone two.
- Clarify a fiscal year rezone versus a mid year rezone request.
- Remove step language to match the change to the regular pay plan.
Financial Impact:
All positions and rezones are budgeted for in the fiscal year budget. Any mid-year changes must be made within the division's base budget.
Policy Impact:
These policy changes will impact the current Skill Base Pay and Broad Banding Pay Plan Procedures, so this document has also been updated to reflect these changes.
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan:
Policies relating to employee compensation may impact the ability to attract and retain quality City employees.
Has There Been Previous Council Decision on This:
Discussion and first reading of the ordinance occurred at the September 5, 2017, Regular Council Meeting.
Options and Alternatives:
City Council may choose to amend the recommended action prior to adoption.
Expanded Options and Alternatives:
Inform.