Consideration and Approval of Contract:  Approve the construction contract with Kinney Construction, LLC in the amount of $573,133.00 for the Fountaine Water and Sewer Improvement Project.

The contract award of $573,133.00 to the contractor is proposed to complete a project that includes installing new water mains, new water services, new fire hydrants, new sewer main, new sewer services and a mill and asphalt overlay ("Project"). The Project is scheduled to begin in the summer of 2018.  The Project includes one block of Fountaine Street, one block of Ashurst Avenue and approximately 500 linear feet of an existing paved alleyway just north of Franklin Avenue. Please see the attached context map and vicinity map for details.  This contract amount requires Council consideration and authorization in order to proceed.
 

The Project is funded by the total budget appropriations of $675,000.00 which is programmed in the Water and Wastewater 5-Year CIP plan.  The amount of $600,000.00 is coming from the FY19 proposed budget for the Fountaine WL Replacement Project (acct. # 202-08-370-3402-0-4463).  The remaining $75,000.00 will come from the FY18 Aging Water Infrastructure Program (acct. # 202-08-370-3157-0-4463).     

Council Goals:
Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
 
Regional Plan Goals:
Water Sources Goals and Policies
Policy WR.2.2 - Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services.
 
Safe and Efficient Multimodal Transportation Goals and Policies
Policy T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians.
 

Council approved the City of Flagstaff’s on-call consultant contract, through which a consultant services contract for the design of the Fountaine Water and Sewer Improvement Project was executed with Civil Design and Engineering, Inc.
 

1. Approve the Project contract as recommended. Approval will allow work to move forward in the summer of 2018; or
2. Reject all bids. This action would delay the Project. If rejection occurs, possible options Include:
     a) Re-solicit the Project at a later date; or
     b) Suspend or cancel the Project.

The Project has a general scope to upgrade the existing water mains, water services, sewer main, sewer services and fire hydrants in Fountaine Street, Ashurst Avenue and in an alleyway just north of Franklin Avenue.  Fountaine Street and Ashurst Avenue will receive a mill and asphalt overlay while the existing alleyway will receive the standard trench asphalt patch.       
 
Construction impacts may include traffic detours, temporary lane closures with traffic flaggers. Coordination with property owners will be made for water and sewer service upgrades.  The Project is included in a Fund that has been programmed in the Capital Improvement 5-year plan. 

The Purchasing section posted the Invitation for Bids solicitation for construction on January 18, 2018, on Purchasing's PlanetBids electronic bidding website, and advertised in the newspaper on January 21^st and 28^th.  There were five bids received on the opening date of February 27, 2018, and staff determined that Kinney Construction, LLC is the lowest responsive and responsible bidder.
 

The existing water and sewer main in this area of the Flagstaff Brannen Addition neighborhood are aging and in need of replacement.  The water mains were originally constructed in 1947 and 1948.  The sewer main was constructed in 1952.

Below is a summary of the bids received.

Engineer’s Estimate                                                 $553,904.08
Kinney Construction LLC                                        $573,133.00  
McDonald Brothers Construction                           $638,458.64
Mountain High Excavating, Inc.                              $732,292.00
Standard Construction Co., Inc.                             $767,975.00
Eagle Mountain Construction, Inc.                         $820,303.00

Included in the contract amount will be an allowance of $40,000.00.  The allowance will be used for unforeseen items of work.  The Project Manager, Section Head and Division Head will have the authority to approve the use of the allowance in accordance with City Employee Directive No. 2-021.  Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount and in excess of the contract allowance. 

 

The Community benefits of this Project include better service from the water distribution infrastructure, wastewater collection services and a new pavement surface for the neighborhood roads.  Additional Project information and traffic restriction advisories will be provided as necessary through local media releases and other communication methods.
 

Inform –  A letter was sent to the property owners on March 1, 2018, informing them of the Project and when they could expect construction to begin if the Council granted the contract.