Consideration and Approval of Cooperative Contract: Approve the purchase of Sewer and Manhole Video Inspection Equipment and a Vehicle through a cooperative purchase contract with Envirosight, LLC in the amount of $299,614.80.

Flagstaff Water Service operates and maintains over 276 miles of sanitary sewer with over 7,494 manholes. Wastewater Collection Section utilizes video inspection equipment to help inspect, operate, repair and maintain the collection system.   The CCTV (Closed Caption Television) system is extensively used to determine the current condition of the existing sewer mains and helps determine areas of needed maintenance; from sewer blockages to damaged pipes. This purchase would be for crucial pieces of equipment for the Wastewater Collection Section. In addition, newly installed pipe is inspected and a video created showing the condition at time of acceptance.

The existing vehicle used by the Wastewater Collections Section is a 2003 Ford box van that is equipped with camera and control systems of the same time period. Much of the technology is now out dated and difficult to repair. Computers and controllers have been upgraded on multiple occasions, but are still are behind current standards. The camera system utilizes older technologies and requires extensive maintenance to keep the unit operational. This equipment has serviced its useful life with the City and is in need of replacement with up to date equipment that is compatible with our Computerized Maintenance Management System (CMMS).

This purchase will include a new four wheel drive vehicle with a 14 foot cargo box which will have a complete video inspection system installed, including, the capability of manhole inspections.   
 

The replacement of this vehicle was budgeted for fiscal year 2018 under Account 203-08-313-1132-4401 for the replacement of the CCTV Van and 203-08-313-1132-0-4313 for additional parts. Any additional overages due to cover ancillary expenses and taxes can be taken from 203-08-313-1134-0-4237.

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2018 Goal: Transportation and other Public Infrastructure - Evaluate Water, Wastewater and Reclaim Water Infrastructure Capacity Issues, Replace Aging Infrastructure.

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1.  Approve this Cooperative Purchase Contract with Envirosight, LLC through the Sourcewell cooperative purchase Contract No. 022014; or
2.  Forego the purchase of new Sewer and Manhole Video Inspection Equipment and a Vehicle and require that the City continue to use the existing equipment and vehicle. 
 

Flagstaff Water Services has been utilizing video inspection of the wastewater collection system for over thirty years and has provided valuable information on the condition of the pipes buried below the streets, from new installations to the old pipes installed many years ago. 

Staff reviewed the NJPA (now known as Sourcewell) cooperative purchase contracts with Envirosight, LLC and Rapidview for the purchases and invited both contractors to demonstrate their equipment. After the demonstrations, staff revised the specifications to be a comprehensive specification that met all of the City's current and future needs. Both contractors were then asked to submit bids based on the revised specifications consistent with NJPA (now known as Sourcewell) requirements. Based on the submittals, staff selected the products offered by Envirosight, LLC. Their equipment was the most versatile, met the specifications, was within budget, and was the lowest responsive and responsible bid.

The existing system is older technology that is difficult to repair and does not integrate in to the newer GIS and Computer Maintenance Management Systems (CMMS) very well.

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The new Sewer and Manhole Video Inspection Equipment and Vehicle will provide valuable information to the Water Services Division regarding the condition of the pipes buried below the streets; from new installations, to the old pipes installed many years ago.  The CCTV system equipment offered by Envirsight, LLC is extensively used to determine the current condition of the existing sewer mains and helps determine areas of needed maintenance.
 

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