14.A.
City Council Meeting - FINAL
- Meeting Date:
- 08/21/2018
- From:
- Shannon Anderson, Human Resources Director
Information
TITLE:
Consideration and Adoption of Ordinance No. 2018-31: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations and Ordinance 2018-19 Fingerprint Background Checks; providing for penalties, repeal of conflicting ordinances; severability; and establishing an effective date.
STAFF RECOMMENDED ACTION:
At the August 21, 2018 Council Meeting:
1) Read Ordinance No. 2018-31 by title only for the first time
2) City Clerk reads Ordinance No. 2018-31 by title only (if approved above)
At the September 4, 2018 Council Meeting:
3) Read Ordinance No. 2018-31 by title only for the final time
4) City Clerk reads Ordinance No. 2018-31 by title only (if approved above)
1) Read Ordinance No. 2018-31 by title only for the first time
2) City Clerk reads Ordinance No. 2018-31 by title only (if approved above)
At the September 4, 2018 Council Meeting:
3) Read Ordinance No. 2018-31 by title only for the final time
4) City Clerk reads Ordinance No. 2018-31 by title only (if approved above)
Executive Summary:
City of Flagstaff Charter Article IV, Section 5 Personnel Rules and Regulations states Council shall, but ordinance, provide for the establishment of Personnel Rules and Regulations for the purpose of regulating and controlling the appointments, promotions, demotions, discharges, and reinstatements of all officers and employees of the City, except those elected by the people, members of appointed boards and commissions and volunteers who serve without pay, and also except the City Manager, City Attorney and the Police Judges.
The Personnel Rules and Regulations adopted by the City Council are found in the Flagstaff Employee Handbook of Regulations ("Employee Handbook"), which is incorporated by reference into Chapter 1-14, Personnel System, of the City Code. Staff is recommending amendments to the Employee Handbook relating to noncriminal fingerprint requirements for employment and volunteer positions. These amendments require the City Council's consideration and approval.
As part of the on-site Arizona Department of Public Safety's Access Integrity Unit audit held on May 24, 2018, the City of Flagstaff submitted Ordinance 2018-19 for review and approval. The Arizona Department of Public Safety's Access Integrity Unit contacted the City of Flagstaff on July 11, 2018 requesting the ordinance include the following sentence, "The fingerprints received shall be submitted to the Arizona Department of Public Safety, and the Arizona Department of Public Safety may exchange this fingerprint data with the Federal Bureau of Investigation" at the end of the first paragraph.
The original Ordinance 2018-19 has not yet been codified into the City Code due to the 30-day waiting period. Ordinance 2018-31 will supplement the original ordinance and be codified together.
Upon the second read of this updated ordinance, the Arizona Department of Public Safety's Access Integrity Unit will submit Ordinance 2018-31 to the Federal Bureau of Investigations for review and approval. Once approval is received, Ordinance 2018-31 will be added to the Employee Handbook of Regulations.
The Personnel Rules and Regulations adopted by the City Council are found in the Flagstaff Employee Handbook of Regulations ("Employee Handbook"), which is incorporated by reference into Chapter 1-14, Personnel System, of the City Code. Staff is recommending amendments to the Employee Handbook relating to noncriminal fingerprint requirements for employment and volunteer positions. These amendments require the City Council's consideration and approval.
As part of the on-site Arizona Department of Public Safety's Access Integrity Unit audit held on May 24, 2018, the City of Flagstaff submitted Ordinance 2018-19 for review and approval. The Arizona Department of Public Safety's Access Integrity Unit contacted the City of Flagstaff on July 11, 2018 requesting the ordinance include the following sentence, "The fingerprints received shall be submitted to the Arizona Department of Public Safety, and the Arizona Department of Public Safety may exchange this fingerprint data with the Federal Bureau of Investigation" at the end of the first paragraph.
The original Ordinance 2018-19 has not yet been codified into the City Code due to the 30-day waiting period. Ordinance 2018-31 will supplement the original ordinance and be codified together.
Upon the second read of this updated ordinance, the Arizona Department of Public Safety's Access Integrity Unit will submit Ordinance 2018-31 to the Federal Bureau of Investigations for review and approval. Once approval is received, Ordinance 2018-31 will be added to the Employee Handbook of Regulations.
Financial Impact:
There are costs associated with completing a fingerprint background check and these dollars are accounted for in the fiscal year budget by division.
Policy Impact:
There are no other policy impacts.
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan:
None.
Has There Been Previous Council Decision on This:
City Council approved Ordinance 2018-19 at the July 3, 2018 meeting. The request for updated language from the Arizona Department of Public Safety's Access Integrity Unit was sent and received by the City on July 11, 2018, thus creating the need to amend Ordinance 2018-19 and through Ordinance 2018-31.
Options and Alternatives:
The Flagstaff City Council may choose to amend the recommended action prior to adoption.
Expanded Options and Alternatives:
Inform.