13.
City Council Work Session
- Meeting Date:
- 09/11/2018
- From:
- Stacy Saltzburg, Acting City Clerk
- Department:
Co-Submitter:
TITLE:
Discussion of City commissions and the manner in which they communicate with, interact with, and seek direction from other City commissions and Council.
DESIRED OUTCOME:
Council direction.
EXECUTIVE SUMMARY:
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. On May 1, 2018, Vice Mayor Whelan requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. At that time, two Councilmembers agreed to move it forward and four agreed to move it to the front of the line of Discussion Queue.
INFORMATION:
There were some challenges that came up earlier this year that highlighted the need for updates to the board and commission processes and manual. The City Clerk's office is currently working on developing board and commission Rules of Procedures and incorporating them into an updated manual. The procedures will generally mimic those of Council but will include specific information regarding the business of boards and commissions, their role and duties, and how they interact with the Council and other commissions.
As part of this process we felt that the creation of a staff liaison manual would be helpful as well. The staff liaison manual will include the same information provided to commissioners but will also include information that clearly defines their role with the commission, how to facilitate communication with the Council and other commissions, as well as providing standard operating procedures and requirements.
Additionally, starting in January of 2019 there will be a schedule of commission updates to Council to allow commissions to report on their activities to Council and receive feedback on their work programs or other areas the Council would like to direct.
Staff is looking for direction from Council on how they would like to interact with boards and commissions and the expectations Council may have about the business of boards and commissions.
Following Council direction the Rules of Procedure, Commission Manual and Staff Liaison Manual will be updated and a draft will come forward to Council for consideration and possible approval.
As part of this process we felt that the creation of a staff liaison manual would be helpful as well. The staff liaison manual will include the same information provided to commissioners but will also include information that clearly defines their role with the commission, how to facilitate communication with the Council and other commissions, as well as providing standard operating procedures and requirements.
Additionally, starting in January of 2019 there will be a schedule of commission updates to Council to allow commissions to report on their activities to Council and receive feedback on their work programs or other areas the Council would like to direct.
Staff is looking for direction from Council on how they would like to interact with boards and commissions and the expectations Council may have about the business of boards and commissions.
Following Council direction the Rules of Procedure, Commission Manual and Staff Liaison Manual will be updated and a draft will come forward to Council for consideration and possible approval.