Consideration and Adoption of Ordinance No. 2018-35:  An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations related to General Definitions and Residency Requirements and by adding Use of City Vehicles; providing for repeal of conflicting ordinances; severability; and establishing an effective date (Addendum 14 to Employee Handbook)

The Flagstaff Fire Department proposed a change to the Residency Requirement policy in the Employee Handbook of Regulations ("Handbook") to the Leadership Team on May 23, 2018.  The proposed change moved away from dictating a specific prescribed area and focus more on the amount of time it should take non-Fire related personnel to respond to an emergency call.  This proposal was created after the Fire Chief met with other Leadership Team members who employ emergency service personnel in an effort to understand the needs of the other divisions.  The Leadership Team was supportive of the proposal, so the Human Resources Division created the recommended policy changes for review by the Leadership Team and Employee Advisory Committee.  The recommended policy changes include an update to the definition of Emergency Service Employees, moving from a prescribed area for all Emergency Service Employees to an hour response time, and moving the use of City vehicles from a City Employee Directive into a policy within the Handbook.

There are costs associated with use of City vehicles, so the prescribed area will continue to apply to those employees who take home a City owned vehicle due to the responsibilities of their position.

The City Employee Directive ("Directive") 2-150 Vehicle Take Home Policy is impacted by this change, and the recommendation is to include this Directive in the Employee Handbook of Regulations as policy 1-60-015 Use of City Vehicles.

The changes to these policies continue to support the Team Flagstaff Strategic Plan of providing exceptional service and investing in our people by ensuring they have the proper resources.  Making the residency requirements more flexible may also positively impact the City Council's goal of attracting and retaining quality staff.

No.

1. Approve ordinance;
2. Approve the ordinance with amendments; or
3. Do not approve the ordinance.

Inform.