Consideration and Approval of Purchase through a Cooperative Purchase Contract:  The purchase of two (2) 2019 Chevrolet Silverado 2500 Pickup Trucks from Courtesy Chevrolet in the amount of $72,790.50. 

1. Approve the equipment purchase of two (2) 2019 Chevrolet Silverado 2500 Crew cab 4x4 LWB Pickup trucks from Courtesy Chevrolet in the amount of $36,395.25 per unit for a total cost of $72,790.50 through Cooperative Purchase Contract #ADOSP017-166120 with the Arizona Department of Administration, State Procurement Office; and
2. Authorize the City Manager to execute the necessary documents.

The Streets Section of Public Works is responsible for delivering a high level of service in maintaining the community’s transportation network.  The Streets work program consists of general roadway maintenance, sidewalk, road grading, signage and striping, lighting, street infrastructure sweeping, signalized intersection maintenance and management, emergency response efforts, and snow operations.  The streets sections currently operates with three operations supervisors and these supervisors are assigned work vehicles to carry out the duty of operations oversight and management.  Each service vehicle is outfitted with general tooling equipment, safety equipment, communication systems, and on-board fueling capabilities.  The truck is used in all street operations and emergency response by our on-call supervisors. This purchase is to replace two existing units S3004 and S3006 and these units will be managed by the City's Fleet Services team for possible repurposing within other City operational areas.
 

This equipment consideration was approved in FY19 Budget and is funded with Highway User Revenue Funds (HURF) Acct# 040-06-161-0614-6-4401. 
 

Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system.  
 

The purchase of this capital equipment was discussed and approved in FY 2109 budget process.
 

1. Approve this cooperative purchase contract with Courtesy Chevrolet through the Arizona Department of Administration, State Procurement Office, contract No. ADSP017-166120; or
2. Forego the purchase of the 2 replacement units and continue to utilize units S3004 and S3006.
 

This request is to replace Units S3004 and S3006, both 2006 Ford F-150 4x4 pickups.   The current condition of the units has exceeded critical benchmarks of maintenance and replacement over the 13 years to warrant replacement.  Fleet services has evaluated the need at the February 12, 2019 meeting and concurs with replacement of the units.  Both units will be returned to Fleet Services and will likely be repurposed within the organization.
 

The purchase of the units is critical for PW-Streets to perform daily and have reliable 4WD vehicles to respond to afterhours incidents and snow operations.  The unit’s ability to be outfitted with snow removal equipment, safety equipment, auxiliary fuel tank, traffic control devices all while maintaining bed capacity are all equipment specification considerations.  These units have been identified as meeting our baseline criteria for fulfilling the procurement request.
 

There are no expanded financial considerations with this purchase.  It is proposed to be fully funded in the FY19 budget utilizing Highway User Revenue Funds (HURF)
 

Our community has an expectation of service and these units are an important part of our service delivery, ensuring the ability to use resources effectively and efficiently and respond to multiple requests for service in a versatile unit with good response times.
 

The community requests excellent services and has been vocal about our upkeep of the transportation infrastructure.  The community continues to support transportation related initiatives demonstrating a strong understanding of supporting a quality infrastructure.  We often receive citizen feedback and public participation to support our efforts of core service delivery.