7.
City Council Special Work Session (AMENDED)
- Meeting Date:
- 10/22/2019
- From:
- Sarah Langley, Management Analyst
TITLE
Discussion/Direction: Priority Based Budgeting Results and Definitions Map Update
STAFF RECOMMENDED ACTION:
Information Only
EXECUTIVE SUMMARY:
In May of 2019, the City of Flagstaff embarked on a journey to implement Priority Based Budgeting for the FY2021 budget cycle. Priority Based Budgeting (or PBB) is a leading best practice in municipal government and allows cities to re-envision how they utilize their budgets. Specifically, PBB enables cities to create a balanced, stable and sustainable budget, to prioritize spending and reallocate resources from within, to launch new programs and envision an improved future by leveraging public/ private partnerships and breaking through “budget silos”.
In September 2019, a Council Retreat was held with the purpose of creating a Results and Definitions Map. A Results and Definitions Map is a key element of Priority Based Budgeting as it represents the City’s high and medium level priorities which are used to score the City’s programs. The Results and Definitions Map presented here showcases the input from both Staff and Council that was received at the September 2019 Council Retreat.
While the current Results and Definitions Map will be used in a limited capacity during the FY21 budget process, the document will be revisited in the Spring of 2020 in a process where community input, as well as further input from Council and staff will be incorporated. Council will then be presented with an opportunity to build off the revised Results and Definitions Map to create a new organizational Strategic Plan. Both the revised Results and Definitions Map and the new organizational Strategic Plan will be used extensively within the FY22 budget cycle to enhance budgetary decision-making.
In September 2019, a Council Retreat was held with the purpose of creating a Results and Definitions Map. A Results and Definitions Map is a key element of Priority Based Budgeting as it represents the City’s high and medium level priorities which are used to score the City’s programs. The Results and Definitions Map presented here showcases the input from both Staff and Council that was received at the September 2019 Council Retreat.
While the current Results and Definitions Map will be used in a limited capacity during the FY21 budget process, the document will be revisited in the Spring of 2020 in a process where community input, as well as further input from Council and staff will be incorporated. Council will then be presented with an opportunity to build off the revised Results and Definitions Map to create a new organizational Strategic Plan. Both the revised Results and Definitions Map and the new organizational Strategic Plan will be used extensively within the FY22 budget cycle to enhance budgetary decision-making.
INFORMATION:
Connection to Council Goals
- Council Goal 2017-2019: Community Outreach: Enhance public transparency and accessibility
- Strategic Plan for Team Flagstaff Strategic Priority 3.1: Enhance the organization’s fiscal stability and resourcefulness
- At the January 16, 2019, Council Budget Retreat, staff presented the topic of High Performing Government. This included consideration for changing budget processes to a priority-based system.
- At the April 2019 Council Budget Retreat, staff presented a budget which included funding for Priority Based Budgeting.
- At the May 2019 Council Meeting, Council approved the Sole Source License and Host Agreement with Resource Exploration, LLC for Priority Based Budgeting.