10.F.
City Council Meeting - FINAL (AMENDED)
- Meeting Date:
- 10/15/2019
- Co-Submitter:
- Bret Petersen
Information
TITLE:
Consideration and Adoption of Resolution No. 2019-51: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona, Department of Transportation, and the City of Flagstaff for the advertising, bid, award, excavation and backfill of the channel under the Rio de Flag Bridge on the Interstate 40 Business Route.
STAFF RECOMMENDED ACTION:
1) Read Resolution No. 2019-51 by title only
2) City Clerk reads Resolution No. 2019-51 by title only (if approved above)
3) Adopt Resolution No. 2019-51
2) City Clerk reads Resolution No. 2019-51 by title only (if approved above)
3) Adopt Resolution No. 2019-51
Executive Summary:
Approval of the IGA/JPA will authorize ADOT to procure the necessary work to excavate and backfill the Rio de Flag channel. Approval of the IGA/JPA will authorize the City to provide funds in the amount of $677,538.00 for the advertising, bid, award, excavation and backfill of the Rio de Flag channel to accommodate the Rio de Flag Flood Control F.U.T.S. and drainage structure. Funds for the work will come from the Rio de Flag project, and the City will be responsible for all actual costs exceeding the initial estimate.
Financial Impact:
This council action will approve funding for ADOT to advertise, bid, award, excavate and backfill for a F.U.T.S. and drainage structure in an amount of $677,538.00 as outlined in the IGA/JPA. The funding will be paid from the Rio de Flag project, account #206-08-385-3236-0-4433.
Policy Impact:
No impact.
Connection to Council Goal, Regional Plan:
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Council Goal 2017 – 2019 - Environmental and Natural Resources
Actively manage and protect all environmental and natural resources.
Regional Plan – Policy WR 5
Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections and rainwater harvesting.
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources and infrastructure.
Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Council Goal 2017 – 2019 - Environmental and Natural Resources
Actively manage and protect all environmental and natural resources.
Regional Plan – Policy WR 5
Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections and rainwater harvesting.
Team Flagstaff Strategic Plan – Priority 3
Deliver outstanding services through a healthy environment, resources and infrastructure.
Has There Been Previous Council Decision on This:
No previous Council Decision
Options and Alternatives:
- Approve the IGA/JPA that will authorize City funding to pay for work related to the Rio de Flag Flood Control F.U.T.S and drainage structure.
- Reject the IGA/JPA, which will forfeit the opportunity for work to be completed at this time to accommodate the Rio de Flag Flood Control F.U.T.S and drainage structure.
Background and History:
ADOT has programmed, planned and designed a project to replace the existing bridge that crosses the Rio de Flag at Route 66. The ADOT project is scheduled to take place during the construction season of 2020.
The Rio de Flag Flood Control project is designing a Flagstaff Urban Foot Trail and the main stem (drainage structure) to extend beneath the Rt. 66 bridge. The depth of the drainage structure is below the existing channel elevation and the F.U.T.S is at or near the channel elevation. The City and ADOT have been coordinating a plan to construct the F.U.T.S and drainage structure in a safe and efficient manner.
In 2019, ADOT disclosed its intentions to replace the existing bridge. The City and ADOT discussed the idea of having the ADOT contractor excavate the material and backfill to accommodate the F.U.T.S. and drainage structure while they construct the new bridge. This idea would provide assurance for ADOT that when the box culvert is constructed, the work would not adversely impact the new bridge.
ADOT estimated the cost to advertise, bid, award, excavate and backfill at $677,538.00.
The Rio de Flag Flood Control project is designing a Flagstaff Urban Foot Trail and the main stem (drainage structure) to extend beneath the Rt. 66 bridge. The depth of the drainage structure is below the existing channel elevation and the F.U.T.S is at or near the channel elevation. The City and ADOT have been coordinating a plan to construct the F.U.T.S and drainage structure in a safe and efficient manner.
In 2019, ADOT disclosed its intentions to replace the existing bridge. The City and ADOT discussed the idea of having the ADOT contractor excavate the material and backfill to accommodate the F.U.T.S. and drainage structure while they construct the new bridge. This idea would provide assurance for ADOT that when the box culvert is constructed, the work would not adversely impact the new bridge.
ADOT estimated the cost to advertise, bid, award, excavate and backfill at $677,538.00.
Key Considerations:
Approval and execution of the IGA/JPA, which provides the terms and conditions of this agreement and the responsibilities for the City. The agreed-upon work described in the IGA/JPA will accommodate the new ADOT bridge and future construction of the F.U.T.S and drainage structure. ADOT will be administering the project, including the work described in the IGA/JPA.
Community Benefits and Considerations:
Funding for the IGA/JPA work, $677,538.00, will come from the Rio de Flag Flood Control project 206-08-385-3236-0-4433. The Stormwater Fee rate increase started in July 2019 to fund the Stormwater Capital Improvement Program. The Rio de Flag Flood Control is part of the Stormwater Capital Improvement Program. The City will be responsible and pay for the difference between the estimated and actual costs for the ADOT project associated with the excavation and backfill line item.
Community Involvement:
ADOT will be managing the project and overseeing the effects from construction.